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If you’re active on LinkedIn, you’ve probably received random messages from recruiters inquiring about putting you in their talent pipeline.

I’ve received countless generic recruiting messages that make it clear that no one paid attention to my account. Messages have arrived in languages that I don’t speak, or they’ve sent a copy-pasted recruiting email template to dozens of potential candidates that hasn’t been customized at all.

While cold recruiting messages can be highly effective, they often make the hiring process feel impersonal before you even formally get involved.

The recruiting process doesn’t have to feel that way. With the right recruiting email templates, recruiters and recruiting agencies can save time and effectively fuel their talent pipeline. Let’s dive into successful recruiting emails, why they work, and a template that you can use yourself.

Table of Contents

• The Best Recruiting Emails
• How to Write a Recruiting Email
• Other Types of Recruiting Emails

The Best Recruiting Emails

I’ve gathered 12 emails from professional recruiters, executive search firms, and headhunters.

Use these examples to create unique recruiting email templates that can be customized for your own outreach, whether you’re drafting cold recruiting email templates or nurturing existing relationships.

Many of these recruiting emails have been anonymized for privacy.

1. Director of Tax Email

Should recruiting emails include social proof to bolster a company’s cachet? Yes, if it helps answer FAQs about the position or company. This email from Avra Talent leverages social proof in a natural way that informs the potential candidate of the size and responsibilities of the role.

Recruiting emails need to balance sharing company information without overloading the candidate. This is particularly true when headhunters are emailing a passive candidate who isn’t necessarily on the hunt for a new job.

A long-winded email full of company specifics isn’t compelling, but it needs to offer an informative introduction to the company and its mission. This email example walks that line well, providing a lot of basic company information without droning on for paragraphs.

What I like: This email briefly covers a lot of specifics but doesn’t overload the candidate with unnecessary details.

2. Revenue Marketing Manager Position

This email example from the HubSpot marketing recruiting team has been anonymized to serve as a short recruiting email template for your own outreach.

While some emails will go into the interview process and shine a light further down the hiring road, this is short and sweet and focuses on getting a response from any interested candidates.

Recruiting email templates can call recipients to directly apply to a position, or they can offer to further the conversation.

The latter is the case in this HubSpot recruiting email template: The call-to-action (CTA) in this email makes the recipient feel like their time is respected. Further, the hiring manager isn’t trying to funnel anyone into the hiring process.

What I like: While many recruiting email templates include extensive company details, an email this direct can help have a higher response rate with passive candidates.

3. Physical Therapist Email

This email starts with a simple and direct explanation of why this candidate is being pitched, which makes it feel like this hiring manager is being thoughtful and not sending an identical email blast to dozens of people. The reference to LinkedIn helps this feel like a normal conversation and not a hard pitch.

The phrase “explore this potential match further” in the second paragraph further extends an open conversation, which should be a part of all email templates for recruiters.

Some recruiter emails tell passive candidates that they’re the perfect fit for a role at their company, and it comes across as very insincere. The recruiter could never know that without multiple conversations, so lean into the conversation versus the offer.

What I like: The email references both tangible professional experience and the soft skills on display on the candidate’s LinkedIn profile.

4. VP of Revenue Email

“Most recruiting emails are ‘look how great we are, here’s this opportunity,’” shared Lucy Meyer, a seasoned recruiter. “There’s another option, though: Share what your company is like, why you’d like to learn about the candidate, and ask if you think it could be a good fit.”

This approach to the recruitment process prioritizes relationship building, which saves recruiters time in the long run. A growing company will always be hiring, and this approach to recruiting can help fill a company’s talent pipeline with a network of potential candidates. This email example has been anonymized to serve as a template for your own outreach email.

What I like: This recruiting email template acknowledges that this is a passive candidate who’s not necessarily involved in the job search at the moment, and this prioritizes long-term relationships with talent over filling individual job openings.

5. Talent Acquisition Specialist Email

The past examples have been of cold recruiting emails, and here we see a great template for reconnecting with a warm lead. Daniel Wolken, a human resources expert and talent acquisition Specialist at DailyRemote, explained his thought process behind this email template:

“This candidate and I initially connected when he was exploring new HR opportunities. During our initial discussions, I was impressed by his passion for recruitment and talent management. Even though we didn’t have an immediate match for him then, I nurtured that relationship for future roles. This is the template that I used to reconnect with him,” Wolken says.

What I like: This warm outreach email template reiterates the previous conversation, offers a refresher of company details, and gets specific about why this opportunity might be worth exploring.

6. Ecommerce Manager Email

While this email has five substantial paragraphs, it follows a really clear, digestible template: introduction, the reason for the email, intro to the company, why this candidate is right for this company and role, what the role would look like, and further the conversation.

This email translates the candidate’s prior experience as a social media manager to this current role really well, making it clear that this was a customized message only targeting people with ecommerce experience.

What I like: The sentence “I am eager to learn about your career goals” offers insight into the leadership style in this organization and shows positive signs about company culture. That thoughtfulness coming from the CEO of the company is sure to catch the candidate’s attention.

7. Cybersecurity Position

“I crafted this for a candidate I recently encountered while searching for top application security talent,” shares Conor Hughes, an HR professional and consultant. Hughes relayed his expertise on SMB Guide and gave these insights into why he drafted this recruiting email this specific way.

“I initially discovered this individual after reading an in-depth article where she presented her work building a robust AppSec program from the ground up at her company. She clearly demonstrated deep technical expertise along with solid leadership and communication skills,” Hughes recalls.

His goal of the email was to “grab her attention by highlighting how her credentials directly match our open role,” he says.

What I like: The candidate receiving this email will immediately sense how much attention was given to their work. This opportunity is so specific, and the recruiter positions this perfectly as an exciting opportunity.

8. Australian Business For Sale Hiring Email

“The opening of the email introduces our company’s mission and the specific role we’re seeking to fill. Moving to the second paragraph, the email outlines key role responsibilities, expectations, and benefits, providing transparency about the position,” shares Sam Bass, owner of Australian Business For Sale.

Bass says the team ensures to highlight the company’s employee-centric culture that reinforces learning, growth, and innovation. “I believe giving an authentic representation of the role, and our company culture has been a significant factor in attracting top-tier talent,” he says.

What I like: This business has a wide scope (coffee shops to crocodile farms!) but still explains its mission briefly and lets the opportunity take center stage. This tactfully avoids the faux pas of talking about yourself too much when introducing the company.

9. Sales Manager Position

Company values and workplace culture are coming through in this email. These phrases speak volumes:

• What you’ve built during your time there
• Values-driven team
• Make an impact here
• No strings attached

Also, notice that this recruiting email hyperlinks the job title and sends the candidate to the full job description rather than sending an email that’s too long to digest. Cold outreach emails are most effective when they’re digestible, and this is an effective way to keep your communication concise and response rates high.

What I like: The extremely brief company summary makes it clear that this company knows who they are, who they serve, and where they’re going. That confidence and clarity are very attractive to candidates.

10. Acuity Training Sample Email

Rather than diving straight into job descriptions, Ben Richardson, founder and director of Acuity Training, initiates recruiting emails with a personalized question or anecdote. This all ties back to the individual’s professional journey.

“This approach aims to evoke a sense of connection and open dialogue, making the recruitment process feel less transactional and more like the beginning of a meaningful conversation about their career aspirations,” shares Richardson.

Richardson shared the above recruiting email template to help make cold outreach feel genuine.

“This offbeat tactic not only garners higher response rates but also sets a tone of genuine interest and engagement from the very first interaction, creating a unique touch in the recruitment process,” Richardson says.

What I like: This is a warm, direct piece of communication that sheds light on the company culture. Ben practically had me applying at “a match made in workplace heaven.”

11. Senior Software Engineer Position

This is a relatively short recruiting email but covers all of the bases: mentions of the candidate’s experience, the role, company mission, and CTA. The language choice, color, and snappy mission statement all ooze “startup” in the best way.

Mentioning past companies that the CEO has founded is a unique choice of social proof, but prior success is a currency that’s valuable to have in the startup world. It’s an effective, direct recruiting email that helps interested candidates jump straight into the hiring process.

What I like: HiHello is a digital business card company, and I like how they put their product on display in the email footer. On their website, HiHello says to “Turn every email into a branding opportunity,” and they’re embodying that message in their recruiting emails.

12. Home Care Position

This is a unique approach to recruitment communication. Instead of advertising the specific job opportunity, this advertises the workplace experience. The purpose of this email is to let candidates know what it’s like to work for this company by sharing workplace reviews.

“We opted to feature snippets of anonymous employee reviews from our Indeed Employer page in our recruiting emails, which best speak to our workplace culture,” shared Madison Serfas at Assistance Home Care.

At each New-Hire Orientation, Assistance Home Care asks new employees what drew them to apply at Assistance Home Care. Nearly every week, Serfas says she hears that it was the company’s employee reviews or a word-of-mouth referral.

“Each of the nine emails within the campaign also featured a prominent footer featuring our Great Place to Work Certification with a link to explore our Employer page as further social proof for the audience,” Serfas says.

What I like: Workplace reviews are an effective way to get candidates’ attention and be remembered for the right reasons.

How to Write a Recruiting Email

Ready to create your own recruiting email templates?

With the above inspiration, we’re going to walk through a template that you can use to improve your email communication today.

Subject Line

The job of any email subject line is to prompt the recipient to open your message.

Sometimes, you’ll see funny email subject lines like “You dropped your credit card!” only to open the email and read “…now that I have your attention.” I get a lot of cold emails. I hate when they have misleading subject lines, and I doubt I’m alone.

An off-the-wall email subject line is probably not that useful to you unless it really reflects your brand. Keep it simple and honest, as you’ve seen in the examples above. These tips can also help you write a catchy subject line.

Pro tip: Keep your subject line short enough that it can all be displayed in people’s inboxes. This means that most subject lines are about nine words or less.

Purpose of Email

Nobody likes a buried lead; disclose the purpose of your outreach in the first paragraph of your email. Avoid vague, salesy language like “Are you interested in having the career of your dreams?!”

I get cold outreach emails like this a lot for my business, and it makes the purpose of the email feel muddied.

Introduction or Reintroduction

If this is your first time reaching out, introduce yourself and your company in a few well-chosen words. Enough to let them know what you’re about without writing a novel.

If you’ve connected with this candidate in the past, reintroduce yourself and your company. Given the enormous number of emails we all get each day (more than one hundred!), it’s best not to assume that they can actively recall everything about your brand.

Pro tip: Remind candidates where you met or the details of your last conversation.

Why This Potential Candidate

When potential candidates read recruiting emails, they’re asking the question, “Why me?” If you don’t answer this, they’ll assume that they’re one of a hundred people receiving the same email.

This is particularly important when you’re making a cold recruiting email template and reaching out to a passive candidate. Good recruiting email templates need to address this at the beginning of the conversation.

Pro tip: Disclose how you found this candidate and what stood out to you, as we saw in many of the examples above.

Job Opportunity

You don’t need to copy/paste the entire job description, but you do need to share the job title and an overview of the position details. Highlight some of the best aspects of the job or benefits of working at your company.

Pro tip: Use the job title to hyperlink to the job description.

Why Your Company

Job seekers are vetting companies as much as companies are vetting them. Your email templates always need to account for this and share why your company is worth applying to.

Here are some of the forms of social proof we saw in the above examples:

• Company reviews (happy employees).
• Positive workplace.
• Talent of employee body.
• Founder success.
• Company valuation.
• Collaborative environments.
• Culture of innovation.

Pro tip: Avoid the urge to throw a bunch of random social proof at candidates. Make sure whatever you share is highly relevant to the experience they’d have in the company.

Mutual Discovery

“Recruiting emails are done better when they’re done from a place of mutual discovery versus a hard pitch,” shares Lucy Meyer. “Mutual discovery starts the conversation ‘I want to learn about you, hopefully, you’ll want to learn about us.’”

While some recruiting emails try to immediately funnel candidates into the interview process, neither the candidate nor the company is really ready to jump ahead to scheduling interviews at the first point of contact. This is an important step in full-cycle recruiting that shouldn’t be skipped.

Mutual discovery prioritizes relationship building, which will result in a potentially smaller but more qualified group of applicants.

The Ask

What action do you want this potential candidate to take? Your email templates can include any number of CTAs:

• Fill out an application.
• Quick call.
• Formal phone screen interview.
• In-person interview.
• Introduction to other candidates.

The clearer your CTA is, the higher your success rate will be with candidates following through.

Email Signature

Emails, especially cold emails, need to include a few personal details in order to answer the question recipients are asking themselves: “Is this spam or real?” Create an email signature that includes:

• Emailer/interviewer job title.
• Company name.
• Contact details.
• LinkedIn links.

Pro tip: Ask yourself what basic information you’d need to see in order to validate the seriousness of a cold outreach email; then, make sure that all of those details are included in your email signature.

Other Types of Recruiting Emails

These email examples covered warm and cold talent outreach, but other types of recruiting emails may include:

• Follow-up email.
• Interview invitation email.
• Briefing of interview format.
• Interview confirmation email.
• Interview feedback email.
• Rejection email.
• Job offer letter email.
• Checking in email (relationship maintenance).
• Notification of a new open position.

Pro Tip: Leverage an applicant tracking system and email templates to help maintain consistent communication with candidates.

Enticing the Best Candidates

Recruiters inevitably send dozens of emails to funnel top talent into their company’s interview process, and it all starts with recruiting. These emails may be the first time candidates hear about the company and what they do, so they have incredible power.

Reflect on the cold emails you’ve received and think about what impression they left on you and how they compelled (or didn’t compel) you to take action. Use this cycle of self-reflection to help you create email templates that become talent magnets.

AI and startups? It just makes sense.

Between the prophecy of single-person billion-dollar companies, and the pinch felt by founders as VCs tighten wallets, startups are counting on AI for a winning go-to-market strategy.

It’s a smart bet, too.

In HubSpot’s survey of over 1,000 startup founders, 86% said AI has had a positive impact on their GTM strategy. Those with the highest growth and most funding are more likely to attribute their growth to AI.

Here are some more interesting tidbits from the meaty report:

1. AI Jobs Are Hot 

The report shows that 71% of startup founders already have a designated person or team that specializes in using AI in their GTM strategy, and 66% plan to hire more AI specialists in the next year.

If you can’t beat it, join it. Source: Google Trends, six-month rolling average

But the cost of hiring these folks is a top challenge for startups, along with a general lack of AI know-how, both in current employees and in integrating with existing systems.

Source: HubSpot for Startups

Those pain points mean multiple opportunities for well-timed business builders. You could:

🕵️ Help startups source AI talent more affordably;

🏋️‍♀️ Provide AI bootcamps as a benefit for current employees;

⚙️ Offer AI integration consulting services;

▶️ Create video content teaching startups how to get the most out of AI tools.

2. AI Kicks Ass in Customer Segmentation 

When plugging AI into their GTM strategy, 51% of startups report using it for customer segmentation — the most common answer.

From predictive analytics and smart pricing to personalized content, AI is helping companies turn customer targeting into an exact science.

And they’re gettin’ results:

• 57% of startups surveyed see increased conversion rates
• 52% see enhanced customer engagement

Don’t take our word for it. Head on over to the full report, where you’ll find examples like:

👗 How gen AI helps Stitch Fix stylists provide personalized product recs by interpreting customer feedback

🏷️ How startups that use Accenture’s dynamic pricing are boosting revenue and cutting promo spend

👍 How Intercom’s AI bot helped Frame.io score a near-perfect customer satisfaction rate

3. AI Is A Marketer’s Best Friend 

While AI gives a power-up to all functions of GTM, marketing is seeing the most impact, according to 43% of founders surveyed.

Source: HubSpot for Startups

Marketers are creative folks always on the prowl for new things, so of course they’re using AI to their advantage. Marketers say they tap AI for:

• Creating content (48%)
• Data analytics and reporting (45%)
• Learning how to do things (45%)

… and saving 12.5 hours per week!

Curious? Watch my colleague and marketing maven, Caroline, use AI to beef up her writing.

4. AI Will Make Businesses More Human

Today’s entrepreneurs should think not only about how to improve results with AI, but also how to liberate and elevate their own potential with it.

I’ll leave you with a quote from Daniela Amodei – she’s the co-founder of Anthropic, the company that made Claude, one of the leading large language models.

“As we’re working on these powerful generative AI tools… [we want to] make sure humans are still at the center of that story. We hope people use Claude as a partner and collaborator that helps humans do the things they want to do and live the lives they want to live.”

There’s so many more gems in this report, so go check it out, and start using AI to supercharge your own business! 🚀

Last year, I finally made the switch to a Mac.

As a marketer by day and business development specialist by night, I use many different tools to manage my time, track tasks, keep my creative juices flowing, stay in touch, automate stuff, and keep everything nice and organized.

So, I was worried if my usual productivity apps and tools, especially the ones needing downloads, would work well on a brand-new Mac. Turns out, they all did. And my productivity surged.

So, in this piece, I’m sharing the 10 best productivity apps for Mac with all their features and golden highlights.

Table of Contents

• What are productivity apps?
• 10 Best Productivity Apps for Mac

What are productivity apps?

Productivity apps help you work better and faster, freeing up your mental energy. Their main goal is to make you more focused and productive at a given moment.

According to employee performance research, productivity tools have an extremely positive impact on employee performance. Those who use them are more relaxed and achieve better results.

In essence, productivity apps help with task management, calendar organization, note-taking, team collaboration, and time tracking. For example, project management tools fall under this category. They let you sort tasks into boards, lists, and cards, which is super handy for staying on track.

10 Best Productivity Apps for Mac

1. Todoist

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Todoist is a task management app for organizing tasks and projects. You can create to-do lists, set deadlines, prioritize tasks, and collaborate with others.

It’s available on browsers, mobile devices, and desktop applications. Todoist organizes your projects with recurring tasks, sub-tasks, labels, and filters.

Core Features

• Effortless task capture.
• Recurring due dates.
• Timely reminders.
• Integration with Everhour, Outlook, Gmail, Google Calendar, Slack, Trello, and more.
• Cross-device synchronization.
• Project organization within customizable projects.
• Versatile views, including list, calendar, and board layouts.
• Collaborative features for sharing tasks, assigning roles, and exchanging comments.
• Ready-made templates for jumpstarting teamwork.
• Productivity monitoring for setting goals, tracking progress, and analyzing trends.

Pricing

• Beginner: Free.
• Pro: $4 per month (billed annually).
• Business: $6 per member monthly (billed annually).

Tried & Tested: What I Think

I’ve tried other apps like Microsoft To-Do and Google Tasks, but Todoist’s quick keyboard input for dates, projects, priorities, and tags convinced me quickly to switch.

I use Todoist mainly for two things:

• Scheduling. I love the simplicity of scheduling with it. For example, I type “Every Monday” for a task I do every week. It also works for more specific schedules, like “every three months starting March 1.”

I just type those terms, and Todoist understands commands without further input from me.

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• Planning. I use it to plan my daily activities — from work to personal ones. On my list, you can find things like morning yoga, breakfast, writing an article, visiting the dentist, etc. Plus, Todoist’s users can make lists without strict deadlines, such as shopping lists. I personally use Notes on my iPhone for that.

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And one of the coolest things about Todoist is how it works with Alexa.

If I forget something, I just say, “Alexa, add a new meeting tomorrow at 8 am,” and boom, it’s in my Todoist in seconds.

2. Harvest

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Harvest is a time-tracking and invoicing software that manages time and expenses. It helps monitor productivity, analyze project costs, and streamline billing processes.

It also creates detailed reports to analyze project progress and performance.

Core Features

• Tracking hours, projects, and activities with visual reports.
• Management of invoices, expenses, and billable items.
• Integration with popular tools like Asana, Slack, PayPal, and more.
• Automated reminders and notifications for consistency.
• Real-time project budgeting, forecasting, and progress tracking.
• At-a-glance view of team workload and resource management.
• Customizable reports and collaboration tools for project management.
• Mobile access and online/offline time tracking.
• QuickBooks integration for seamless accounting.
• Simple data import/export and web-based deployment.

Pricing

• Free Forever: $0.
• Harvest Pro: $10.80 per seat monthly (billed annually).

Tried & Tested: What I Think

I tried to use Harvest for invoicing, and honestly, since I’m not big on accounting and all that numbers stuff (I guess every creative person feels the same), I found it really easy to use but stayed with my Google Sheets.

However, you can benefit from tracking paid/unpaid invoices and sending reminders.

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Two things I liked about its invoicing feature:

• It automatically creates invoices from timesheets.
• I can accept online payments through PayPal and Stripe.

I also tried its time tracker.

Compared to other trackers, I love Harvest’s privacy protection. It doesn’t:

1. Take screenshots or video recordings of your computer.
2. Monitor your chats or messages.
3. Track which websites or apps you use.
4. Allow tracking of your team’s location via GPS.

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Your employer sees your timesheets after you submit them, which is perfect for remote workers. There’s no need to worry if a private message pops up during a screenshot — Harvest tracks time accurately while respecting your privacy. I love it.

3. Monday.com

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Monday is a project management tool for managing tasks, improving collaboration, and increasing productivity. Monday helps product, design, and R&D teams work better with agile workflows.

Core Features

• Clean interface and simple navigation.
• Customizable workflows.
• Task management, data visualization, workload tracking, and other project management features.
• AI Assistant offers helpful suggestions and automation.
• Templates for different industries and sectors.
• Scales with team size — suitable for businesses of all sizes.
• Document editing, project message boards, guest access.
• Integrates with Gmail, Slack, Teams, and more.
• Chart view, customizable dashboards for tracking progress.
• Live chat, email support, 2FA, IP restriction.

Pricing

• Free: $0 forever, up to 2 seats.
• Basic: $9 a seat per month (billed annually).
• Standard: $12a seat per month (billed annually).
• Pro: $19 a seat per month (billed annually).
• Enterprise: Price available upon request.

Tried & Tested: What I Think

I use Monday, Asana, and Trello for different projects. For me, Monday wins in terms of flexibility and pricing. On Monday, I track my workload for the charitable fund District #1, like a head of partnerships.

I opted for a simplified Kanban methodology to organize and prioritize my tasks with “Backlog,” “In progress,” and “Done” tabs.

My content marketing pals also use Monday’s Content Planning Template. It helps them with everything from brainstorming ideas to scheduling posts — all in one workspace.

For instance:

• You can schedule content weeks in advance, so you always know what’s coming up.
• Manage your workload by assigning tasks.
• Never miss a deadline, thanks to automatic reminders.

4. Trello

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Trello is another project management tool for small teams with boards, lists, and cards for organizing tasks and projects. It’s super easy to move the cards between lists as tasks progress. You can also add descriptions, checklists, due dates, attachments, and comments to cards.

The best value for money. (Free for your whole team(!) with limited features.)

Core Features

• Organizing projects and tasks on boards — Kanban board style.
• Visualizing project timelines for tracking sprints and goals.
• Planning and scheduling tasks with a calendar view.
• Displaying location-based data on an interactive map.
• Coordinating work across multiple boards with custom overviews.
• Automating tasks and workflows with Butler automation.
• Pre-designed templates.
• Integration with apps like Slack, Miro, Salesforce, and more.

Pricing

• Free: $0 (free for your whole team).
• Standard: $5 per user a month if billed annually ($6 billed monthly).
• Premium: $10 per user a month if billed annually ($12.50 billed monthly).
• Enterprise: $17.50 per user a month, billed annually.

Tried & Tested: What I Think

I used to work mainly on Monday or Asana, but then I met a client who prefers Trello for all their projects. So I gave it a try. Right from the start, Trello was super easy to use.

I move tasks between “Brief ready,” “Assigned to writer,” etc., with just a few clicks.

Leaving comments on each card is also simple, and I like how organized and neat it all looks on the dashboard.

Top features I use:

• Description. For a brief overview of project details to keep the client in the loop.
• Label. Besides client labels, I also categorize tasks for myself with labels like “Urgent,” “In Progress,” or “Completed.”
• Checklist. I use checklists to track the completion of specific tasks.
• Attachment. I include relevant resources, documents, or images.

The best part is that images are visible on the board — there is no need to open a task to see them.

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For Mac users: Right-click an image, copy it, then paste it directly into Trello with Cmd+V.

5. Grammarly

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Grammarly is my go-to writing assistant for catching grammar mistakes, punctuation, spelling, clarity, and plagiarism.

The best thing about the app is its real-time suggestions and corrections as you type.

Core Features

• Grammar and spelling checks.
• Punctuation checks — commas, periods, quotation marks, and semicolons.
• Style suggestions for enhanced clarity.
• Feedback on sentence structure and readability.
• Synonyms and alternative words for enriching vocabulary.
• Plagiarism detection.
• Browser extension for real-time assistance.
• Integration with platforms like Gmail, Microsoft Outlook, Apple Mail, MS Word, Google Docs, Slack, LinkedIn, X, etc.
• Personalized writing insights.
• AI rewriting.
• Accurate citations in APA, MLA, or Chicago style.
• Mobile keyboard for writing on smartphones and tablets.

Pricing

• Free Plan: $0 per month.
• Premium Plan: $12 per month billed annually, or $30 per month billed monthly (my choice).
• Business Plan: $15 member per month billed annually, or $25 member per month billed monthly.
• Enterprise Plan: Custom pricing.

Tried & Tested: What I Think About It

Just like every other content writer, I adore Grammarly. It quickly fixes misspellings, mistakes, and grammar issues. I usually use it to polish my articles and write my LinkedIn posts.

It’s one of the top Mac productivity tools because it integrates perfectly with Safari, and its downloaded version works flawlessly as well.

While Grammarly is incredibly helpful, I don’t always agree with some of its suggestions. They simply don’t fit my context or sound awkward. However, despite these occasional quirks, Grammarly always helps me catch errors I overlook, especially in a rush.

6. Marinara Pomodoro Assistant

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I use the Marinara: Pomodoro Assistant Chrome extension to make the Pomodoro technique easily accessible on my Mac. The app breaks tasks into intervals, traditionally 25 minutes long with short breaks.

I’m simply in love with this method for supercharging my productivity when I struggle to pull myself together and get things done. It instantly activates my focus mode, and I become so in the zone that nothing can distract me.

Core Features

• Progress tracking for daily, weekly, or custom periods.
• Work interval duration adjustment.
• Variable break durations.
• Auto-start option for the next timer and global hotkeys.
• Export to CSV, alarm sounds selection, optional ticking, and startup launch.
• History report.

Pricing

• Free forever.

Tried & Tested: What I Think

I’ve tried various Pomodoro apps before, but Marinara Pomodoro Assistant is my favorite. It works smoothly without any bugs or crashes. Also, the reports are crystal clear. I easily select a timeframe and check working intervals.

7. Evernote

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Evernote is an app for taking any kind of notes and keeping them organized. Use it to write down ideas, save web pages, or even record audio notes. It works on devices like your phone and laptop, so you can access your notes from anywhere.

Core Features

• Quick note creation and access on any device.
• Incorporation of content from various apps.
• Integration with Google Calendar, Microsoft Teams, Slack, Salesforce, and more.
• Recording and storing audio notes.
• Turning physical documents into searchable notes.
• Pre-made templates.
• Web clipper — aka direct saving of online content to Evernote.
• Search functionality within PDFs and images.
• Instant access to frequently used notes through shortcuts.

Pricing

• Free: $0 a month.
• Personal: $14.99 per month or $129.99 per year.
• Professional: $17.99 per month or $169.99 per year.
• Teams: $24.99 user per month or $249.99 user per year.

Tried & Tested: What I Think

I didn’t switch to Evernote, but I tried it for two weeks to see if I liked it:

• Adding audio material was awesome.
• I liked its integration with Gmail and Google Drive. I could attach files to notes, send notes via Gmail, and share them with clients in seconds.
• Evernote’s OCR feature lets me search PDFs quickly.

I have nothing against the app; the reason I didn’t switch is more personal. I’m used to working on Monday and making notes in default Mac apps.

8. Slack

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Slack is a popular messaging platform for communication within teams and organizations. It allows file sharing, automation with Google Analytics (and more!), and organizing conversations into channels. Slack aims to streamline communication and reduce reliance on email.

Core Features

• Instant messaging for quick communication.
• Integration with 2,600+ apps such as Jira, Google Calendar, HubSpot, Google Drive, and more.
• Voice and video calls.
• Document sharing and storage.
• Workflow automation for streamlining tasks.
• Collaborative brainstorming space with Canvas.
• Advanced search functionality for finding past conversations and files.
• Data exports for all messages.

Pricing

• Free: $0 a month.
• Pro Plan: $7.25 per month billed yearly or $8.75 per month billed monthly.
• Professional: $12.50 per month billed yearly or $15 per month billed monthly.
• Enterprise Grid: Custom pricing.

Tried & Tested: What I Think

Slack is my top choice among communication apps. Switching between chats, channels, contacts, and workspaces is just a click away.

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My favorite parts in every Slack community are channels such as #announcements and less work-related things like birthdays, celebrations, and sharing random images from the team.

That’s the first thing I check whenever I jump into a new Slack workspace. 🙂

And, as someone who enjoys structuring and making messages easier to read, I like Slack’s great formatting features in chat (bold, italic, numbered, and bullet lists).

9. Monosnap

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Monosnap is for taking, editing, and sharing annotated screenshots with the ability to blur sensitive information.

Core Features

• Screencast recording with highlight capabilities.
• Annotating screenshots with pens, text, arrows, and shapes.
• Flexible screen capture options: full screen, part of the screen, or selected window.
• Instantly share screenshots.
• Customizable hotkeys for quick access.
• Delayed screenshots for precise timing.
• Blur sensitive information to maintain privacy.

Pricing

• Free Plan: $0.
• Non-Commercial Plan: $2.50 a month (billed yearly) or $3 a month (billed monthly).
• Commercial Plan: $5 a user per month (billed yearly) or $10 a user per month (billed monthly).

Tried & Tested: What I Think

When I got my Mac, I switched from ShareX, which I used on my Windows, to Monosnap after a dozen tried-and-failed apps. Other apps came with poor UX or lacked imperative features like blurring.

10. Calendly

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Calendly is a popular tool for scheduling appointments. You can share your available times through a personalized booking page without the back-and-forth of emails.

It syncs with calendars such as Google Calendar, Outlook, or iCloud and provides a personalized link for booking a time slot.

Core Features

• Shareable links to book appointments directly.
• Alerts and notifications.
• Appointment and event management.
• Automated and group scheduling.
• Customizable features — branding, forms, reports, and templates.
• Rescheduling.
• Integration with HubSpot, Google Calendar, Zoom, Microsoft Teams, etc.
• Automatic time zone conversion.
• Detailed data on bookings, conversion rates, and other metrics for performance tracking and optimization.

Pricing

• Free: $0 a month.
• Standard: $10 a seat per month.
• Teams: $16 a seat per month.
• Enterprise: Custom pricing.

Tried & Tested: What I Think

With Calendly, I have designated three event types to avoid back-and-forth emailing:

1. For project update meetings with my clients.
2. For initial interviews with potential partners.
3. For consultations with other folks interested in content writing or business development.

My two extra points go to the integration with Google Calendar and Google Meet.

Also, I love how Calendly automatically adjusts time zones. Since I work with clients and partners from both Europe and the US, this feature is gold.

What’s the best productivity app?

Each of these 10 apps serves its purpose perfectly, but my three favs are:

• Monday.com. Perfect for organizing my workflows and tracking progress.
• Marinara Pomodoro Assistant. Helps me take work sprints and stay focused with the Pomodoro timer.
• Grammarly. Improves my writing and catches mistakes in real time.

While I’m always open to trying out more Mac productivity apps, these three will stay on my list for a long time.

P.S. Once I put some new tools to the test, I’ll share my insights and experience with you.

I get it, fellow marketers — sometimes, you just need the numbers.

The juggernaut known as social media only gets bigger with every new year, and because of that, demographics shift with it. Ultimately, keeping on top of important numbers before your social media campaigns can help you achieve ROI in the long run.

Here, we’ve compiled the state of social media demographics, optimized with the most important data you need to know about your audience and shaping your personas for 2024.

Jump Ahead:

• General Social Media Demographics
• Facebook Demographics
• Instagram Demographics
• X (Twitter) Demographics
• TikTok Demographics
• YouTube Demographics
• LinkedIn Demographics
• Reddit Demographics
• Snapchat Demographics

General Social Media Demographics

• Roughly 82% of Americans between 18 and 49 years old use at least one social media site. (Pew Research Center)
• Before working with influencers, 33% of marketers consider the demographic of their audience. (HubSpot Blog Research)
• Snapchat has the highest number (41%) of users aged 18-29. (Statista)
• 90% of marketers find that short-form videos such as TikTok and Instagram reels have high ROI (71%) or average ROI (27%). (HubSpot Blog Research)
• Social media users use an average of 7.2 social media platforms per month. (Hootsuite)

Facebook Demographics

General

• As of 2023, Facebook has over 3 billion monthly active users. (Statista)
• Facebook has over 2 million daily active users and almost 4 million monthly active users. (Meta)
• Facebook is the most effective platform for community building. (HubSpot Blog Research)
• The average user in the U.S. spends 30.9 minutes on Facebook per day. (Statista)
• Facebook is the most popular social media platform for marketers. (HubSpot Blog Research)
• Facebook is the fourth most visited website in the U.S. (Semrush)

Age and Gender

Please note that audience data for individuals who do not identify within the binary are not reported.

• Globally, 56.3% of Facebook users identify as male, while 43.7% identify as female. (Statista)
• Facebook is used the most by people aged 25-34. (Statista)
• 31% of U.S. adults regularly get news from Facebook. (Pew Research Center)
• In terms of daily usage, 33% of Gen Z respondents confirmed that they log into Facebook at least once a day. (Ignite Social Media)
• Facebook is the most popular social media app used by boomers, per GWI. But, TikTok, Snapchat, Reddit, and Instagram are also growing in popularity. (Insider Intelligence)

Geography

• India has the most Facebook users at 314 million, with the U.S. in second place with 175 million users. (Statista)

Takeaways

As the most popular social media network, Facebook is definitely a platform worth investing in. Its largest user group is Gen X but it still has a wide range of users across all ages. Furthermore, Facebook is popular worldwide, making it a great social media network for brands of all industries and locations.

Instagram Demographics

General

• There are currently over 2.4 billion monthly active users on Instagram. (Demand and Sage)
• Instagram has the highest ROI, engagement, and highest quality leads. (HubSpot Blog Research)
• The average amount of time per day spent on Instagram is 33.1 minutes. (Statista)

Age and Gender

Please note that audience data for individuals who do not identify within the binary are not reported.

• Males between the ages of 18 to 24 represent the largest demographic on Instagram, followed closely by males between 25 to 34 years old. (Statista)
• Most women on Instagram are between 18 and 34 years old. (Statista)
• The smallest age group on Instagram is senior males 65+. (Statista)
• On average, U.S. consumers will spend 49 minutes a day watching social video in 2024, a 5.8% increase YoY, per our June 2023 forecast. (eMarketer)

Geography

• India and the U.S. lead the board as the countries with the largest Instagram audience sizes, similar to Facebook. (Statista)
• For two consecutive years, the most geo-tagged city in the world on Instagram has been Los Angeles, California. (Mention + Hubspot)
• The Asia-Pacific region has the highest engagement rate. (Mention + HubSpot)

Takeaways

Instagram is another leading social media platform with a large user base spanning all age groups, and it offers advanced ecommerce features, making it incredibly popular among consumers and valuable to brands.

X (Twitter) Demographics

General

• X is the tenth most visited website in the U.S. (Semrush)
• There are 360,000 posts sent per minute on X. (Statista)
• X has 421 million monthly active users, adding 20 million in 2023. (Business of Apps)
• The average amount of time per day spent on X is 34.1 minutes. (Statista)

Age and Gender

Please note that audience data for individuals who do not identify within the binary are not reported.

• X’s user base heavily skews male, with only 43.6% of users identifying as female. (Statista)

Geography

• The U.S. is the country with the most X users, at 77 million, with Japan right behind at 58.2 million. (Statista)

Takeaways

If you’re looking to build a community surrounding your brand, X is a great place to start. It’s particularly popular in the U.S., so if that aligns with your target audience, consider setting up your virtual shop there.

TikTok Demographics

General

• The majority of TikTok creators are aged 18 to 24. (Exploding Topics)
• 76% of users say they like it when brands are a part of special interest groups on TikTok. (TikTok)
• According to famous TikTokers, the ideal video duration for easy consumption and retaining viewers’ attention is 10 to 17 seconds. (Pro Global Business Solutions)

Age and Gender

Please note that audience data for individuals who do not identify within the binary are not reported.

• 21.5% of TikTok’s global audience are females between the ages of 18 and 24, and 17% are males between 18 and 24. (Statista)
• U.S. users spend 59.8 minutes per day on TikTok. (Statista)
• Most TikTok users in the U.S. are 10 to 19 years old, followed by 20 to 29. (Exploding Topics)
• Gen Z prefers to watch short-form videos on TikTok over Instagram. (eMarketer)

Geography

• The region with the largest TikTok audience is the U.S. (150 million users). Indonesia follows with 126 million TikTok users. (Statista)

Takeaways

TikTok’s audience heavily skews young, with a large Gen Z population. As such, it’s a great platform for B2C brands targeting this demographic. With short-form video taking off, it’s an opportunity for brands to not only hop on a growing trend but do it on a platform that caters to their target audiences.

YouTube Demographics

General

• YouTube is the second most effective platform for building a social media community. (HubSpot Blog Research)
• YouTube is the second most visited website in the U.S. (Semrush)
• An average of 1 billion hours of YouTube content is watched on TV every day. (YouTube)
• YouTube shorts average over 70 billion views per day. (YouTube)

Age and Gender

Please note that audience data for individuals who do not identify within the binary are not reported.

• A quarter of U.S. adults regularly get news from YouTube. (Pew Research Center)
• Male users account for 54.4% of the YouTube viewing population, while female users account for only 45.6% of visitors. (Global Media Insights)
• YouTube is the second most helpful channel for finding content on the Cost of Living Crisis; TikTok is first. (Statista)
• 68% of Gen Z users said they use YouTube for entertainment and scrolling. (Later)

Geography

• Southern (580.1 million) and SouthEast Asia (332.6 million) have the highest number of YouTube users, followed by North (279.1 million) and South America (262 million). (Global Media Insights)

Takeaways

YouTube is the leading video platform, with a wide range of users from Gen Z all the way to Baby Boomers. With the launch of YouTube shorts and the popularity of short-form video, brands should develop a strategy to capitalize on growing interest to generate leads.

LinkedIn Demographics

General

• Marketers can reach 900 million users with LinkedIn Ads. (Data Reportal)
• Approximately 10.7% of the global population has a LinkedIn. (Data Reportal)

Age and Gender

Please note that audience data for individuals who do not identify within the binary are not reported.

• 57.2% of LinkedIn users identify as male, while 42.8% identify as female. (Statista)
• Roughly 60% of LinkedIn users are between 25 and 34 years of age. (DataReportal)
• 31% of LinkedIn users are between 30 and 39, 23% between 40 and 49, and 17% between 18 and 29. (Statista)

Geography

• Over 75% of members are outside the U.S. (LinkedIn)
• LinkedIn is used in 200 countries and regions worldwide. (LinkedIn)

Takeaways

LinkedIn is still the number one social media platform for B2B brands. It’s full of decision-makers and young adults entering the workforce prime for social selling.

Reddit Demographics

General

• There are more than 100k active Reddit communities. (Reddit)
• Between January and June 2023, 227.57 million posts were created on Reddit. (Statista)
• Reddit is the third most visited website in the U.S. (Semrush)

Age and Gender

Please note that audience data for individuals who do not identify within the binary are not reported.

• Gen Z users on Reddit have increased every year. It’s anticipated that in 2024, there will be 15.4 million active Gen Z users on Reddit. (Statista)
• A majority of Reddit users are male. (Statista)

Geography

• The majority of Reddit’s desktop users are based in the U.S. (48.46%), followed by the U.K. (7.16%) and Canada (6.97%). (Statista)

Takeaways

Reddit’s user base has grown significantly in recent years. This suggests that consumers are becoming more interested in what the network has to offer. From an audience perspective, it’s made up mostly of male Millennials, attracting most of its users from the U.S.

Snapchat Demographics

General

• Snapchat reaches 90% of the 13 to 24-year-old population and 75% of the 13 to 34-year-old population in 25+ countries. (Snapchat)
• Men and women aged 18-24 are Snapchat’s main target market. (Statista)
• 182.35 million people in India use Snapchat, and 108.8 million people in the U.S. use Snapchat. (Statista)
• There are 364 million daily active users worldwide. (Statista)
• There are 243 million Snapchats shared per minute on the platform. (Statista)

Age and Gender

Please note that audience data for individuals who do not identify within the binary are not reported.

• 51% of Snapchat users worldwide are female. (The Social Shepherd)
• About 46% of Snapchat users are male. (Statista)
• The majority of Snapchat users are between 18 and 24 years old. (Statista)

Takeaway

One thing that’s clear with this Snapchat data is that young people love it. After Instagram introduced Stories, many thought Snapchat was on its way out. Turns out, it’s still a major player in the social media game.

Feel free to refer to this list periodically as you’re working through your editorial calendars and audits for the new year. As this time of year calls for a fresh slate, the research behind your next incredible campaign has to be fresh, as well.

Happy planning!

Developing a consistent brand starts with creating a brand style guide. These branding rule books help graphic designers, marketers, web developers, community managers, and even product packaging departments present a unified vision of the brand to the public.

The best brands stick in our brains because their presence is defined by the repetition of the same logo, fonts, colors, and images. Once we see them enough, they become instantly recognizable. All of this is possible when each member of your team adheres to a cohesive brand style guide.

So, what is a brand style guide? In this article, I’ll go over the elements of a style guide and share some amazing examples of them in action to help inspire your next branding project or website redesign.

Table of Contents

• What are brand guidelines?
• The Elements of a Brand Style Guide
• Brand Style Guide Examples
• Branding Guidelines Tips

Picture the most recognizable brands you can think of.

Chances are, you’ve learned to recognize them due to one of the following reasons:

• There’s a written or visual consistency across the messaging.
• The same brand colors are reflected across every asset.
• The language sounds familiar.
• It‘s all very organized and, while not rigid, it’s cohesive.

But before you sit down to create your branding guidelines, I’d recommend taking a step back and define your brand’s mission statement and buyer personas.

These strategic elements will help you dive into the tactical components of your brand style guide later.

Brand Guidelines Mission Statement

To me, your mission statement is the compass of your brand style guide. It‘s an action-oriented statement declaring your organization’s purpose.

This statement ensures that all your content is working toward the same goal and connecting with your audience. It can also guide your blog and paid content, ad copy, visual media, and slogan.

Pro tip: You can either include your mission statement within your style guide, create a separate document for reference, or distill your mission statement into a slogan that you can place at the head of your document.

Brand Guidelines Buyer Persona

A buyer persona is a fictional representation of your ideal customer. It includes details on your customer’s job title, age, gender, and professional challenges — therefore stipulating for whom your brand publishes content.

Your buyer persona guides your blog content, ad copy, and visual media, which can attract valuable leads and customers to your business.

Pro tip: Download our free resource below on how to create your own style guide with brand guidelines templates to follow. Creating a consistent style guide isn’t easy, but with these tools you can build an unforgettable one with ease.

The Elements of a Brand Style Guide

A brand style guide encompasses much more than just a logo (although that’s important, too). It visually encompasses everything your brand is about — down to your business’ purpose.

Here are some key elements that I believe make or break a brand style guide.

Logo

Your logo might seem like the simplest aspect of your branding guidelines, but in reality, I‘d argue it’s one of the most complex and most important parts.

In your guide, you should:

• Include a visual of your logo.
• Explain the design details of your logo.
• Describe how your logo can be used by external and internal publishers.

You should also include wrong usages — i.e, you might advise against rotating the design or curving the font. That way, whether you or someone else is publishing information about your company, your logo looks consistent everywhere.

Pro tip: If your brand is well-known and many outlets publish information about you, you also might want to provide an entire document outlining acceptable use policies for your logo.

Color Palette

In my opinion, the color palette is probably one of the most distinctive and recognizable parts of a company’s branding guidelines.

It’s the group of colors your company uses to design its brand assets, guiding every piece of visual content created.

These color combinations often follow HEX or RGB color codes, and govern your logo, web design, printed ads, and event collateral.

Pro tip: A brand color palette should not only include your primary color, but also a wide variety of secondary, tertiary, and neutral colors. This will allow you to come up with more dynamic and varied designs in the content creation stage.

If you don’t define an array of options, you can run the risk of having your team create content with random secondary colors, which can look inconsistent.

Typography

Typography is a visual element of your brand style guide that goes beyond the font you use in your company logo. It supports your brand’s design down to the links and copy on your website — even your tagline.

I recommend specifying a primary and secondary font, with a mixture of serifs and font weights for different use cases.

Remember, the goal of your branding guidelines is to empower your people and external stakeholders to create consistent but varied collateral on behalf of your brand. You don’t want to limit them with a single font option.

For instance, HubSpot’s primary font is Lexend Deca (sans-serif), while our secondary font is Queens (serif). They’re both integrated in our very own Content Hub, and our design tool, Canva, where we can use them to create assets.

Pro tip: Don’t forget that typography also plays a major role in your website’s user experience. You want to make sure it is visually appealing while also being accessible and easy to read.

Imagery and Iconography

You may be able to only include your logo, colors, and fonts in your guidelines.

However, if you’d like to create a stronger style guide, consider including approved imagery, pre-designed icons, and custom symbols for your company to use across your website and print collateral.

If your budget is smaller, you can recommend photographic styles (i.e candid versus staged, etcetera), and then direct content creators to your preferred stock photo provider (i.e. Shutterstock, Unsplash).

Alternatively, you can commission a company photoshoot at a studio and make the resulting photography available for creative use.

Pro tip: Symbols and icons can also be a great addition to your branding guidelines. As with photos, you can always find free icons online and recommend what to use versus what not to use (e.g., outlines only vs. full color).

You can also commission custom icons from a freelance graphic designer.

Brand Voice

If your company visuals are the flesh and bones of your style guide, I’m going to say your brand voice is the beating heart.

The importance of your brand voice can’t be overstated.

Maybe you want your company’s personality to be friendly and casual, or you may prefer a more distant and formal voice.

Either way, you want to make it easy for marketers, salespeople, and content creators on your team to know how to represent your brand online. This will ensure consistent messaging across all channels.

You can also include a full editorial style guide. The job of an editorial style guide is to commit an editorial stylebook on how to phrase certain products, list topics the brand can and cannot write about, and other companies it can mention.

Your editorial style guide can guide your blog content, video scripts, website and landing page copy, PR talking points, and knowledge base articles.

As you can see, the purpose of the brand style guide is to form and maintain all of the various elements of a company that, when combined, spell out the entire brand as it’s recognized.

Ready to get started? HubSpot’s Brand Kit Generator can help you create all of these key branding and style guide elements with ease (and for free).

1. Medium

See the full brand guide here.

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What I like: Medium‘s simple brand style guide emphasizes usage of its logo, wordmark, and symbol. Medium’s logo is the brand’s primary graphic element and was created to feel “confident, premium, timeless, and modern.”

2. Walmart

See the full brand guide here.

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What I like: The guide includes the brand‘s logo, photography, typography, illustrations, iconography, voice, editorial style, and more. Walmart’s color palette is so integral to its brand identity that its primary color is called “Walmart Blue.”

3. Asana

See the full brand guide here.

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What I like: Asana‘s simple style guide highlights its logo and color palette. It also explains how to properly use the brand’s assets.

4. Skype

See the full brand guide here.

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What I like: Everyone’s favorite video chat platform also has a squeaky-clean style guide for its brand. Skype, now owned by Microsoft, focuses primarily on its product phrasing and logo placement.

5. Barre & Soul

See the full brand guide here.

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What I like: Barre & Soul’s brand style guide includes variations of its logo, logo spacing, secondary logos, supporting imagery, and a five-color color palette.

6. Spotify

See the full brand guide here.

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What I like: Spotify‘s color palette includes three color codes, while the rest of the company’s branding guidelines focus on logo variation and album artwork. The style guide even allows you to download an icon version of its logo, making it easier to represent the company without manually recreating it.

7. Starbucks

See the full brand guide here.

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What I like: Starbucks’ interactive brand style guide includes details about how to use its core elements such as the iconic Siren logo and green color palette. Plus, the guide features a visual spectrum of how their creative assets can be used across different channels.

8. Paris 2024

See the full brand guide here.

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What I like: Paris 2024’s brand identity pays homage to the 1924 Olympic Games through Art Deco inspired design. Best of all, designers applied eco-branding methods to reduce the amount of ink and paper needed for physical materials as well as limit the power and data consumption on digital elements.

9. Urban Outfitters

See the full brand guide here.

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What I like: Photography, color, and even tone of voice appear in Urban Outfitters‘ California-inspired brand guidelines. Plus, the company isn’t shy to include information about its ideal consumer and what the brand believes in.

10. Love to Ride

See the full brand guide here.

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What I like: Love to Ride, a cycling company, is all about color variety in its visually pleasing style guide. The company’s brand guidelines include nine color codes and tons of detail about its secondary logos and imagery.

11. Barbican

See the full brand guide here.

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What I like: Barbican, an art and learning center in the United Kingdom, sports a loud yet simple style guide focusing heavily on its logo and supporting typefaces.

12. I Love New York

See the full brand guide here.

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What I like: Despite its famously simple t-shirts, I Love New York has a brand style guide. The company begins its guidelines with a thorough explanation of its mission, vision, story, target audience, and tone of voice. Only then does the style guide delve into its logo positioning on various merchandise.

13. TikTok

See the full brand guide here.

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What I like: TikTok‘s style guide isn’t just a guide — it’s an interactive brand book. First, it provides an in-depth look into how it brings its brand to life through design. Then, it gives an overview of its logo, co-branding, color, and typography.

14. University of the Arts Helsinki

See the full brand guide here.

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What I like: The style guide of the University of the Arts Helsinki is more of a creative branding album than a traditional marketing guide. It shows you dozens of contexts in which you‘d see this school’s provocative logo, including animations.

15. Ivy Lane Events

See the full brand guide here.

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What I like: Ivy Lane Events‘ bold style guide is reflective of the edgy events the company produces. In it, you’ll find a mood board with dark, romantic visuals inspired by “victorian gothic style and vintage book art.”

16. Western Athletic Conference

See the full brand guide here.

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What I like: The Western Athletic Conference’s brand style guide includes extensive information about its history, mission, and vision. It also highlights its member universities and athletic championships and awards it is involved with.

17. Discord

See the full brand guide here.

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What I like: Discord‘s brand guide is as colorful and playful as the communities it serves. The brand’s motion elements are based on the dot, which represents the Discord user interacting with others in the communities it belongs to.

18. Netflix

See the full brand guide here.

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What I like: As far as its public brand assets are concerned, Netflix is focused primarily on the treatment of its logo. The company offers a simple set of rules governing the size, spacing, and placement of its famous capitalized typeface.

19. Scrimshaw Coffee

See the full brand guide here.

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What I like: Featuring a six-code color palette, this “laid back,” “cool,” and “eclectic” brand has a number of secondary logos it embraces in various situations.

20. NASA

See the full brand guide here.

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What I like: NASA‘s “Graphics Standards Manual” is as official and complex as you think it is. At 220 pages, the guide describes countless logo placements, color uses, and supporting designs. And yes, NASA’s space shuttles have their own branding rules.

21. New York City Transit Authority

See the full brand guide here.

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What I like: Like NASA, the NYCTA has its own Graphics Standards Manual, and it includes some fascinating typography rules for the numbers, arrows, and public transit symbols the average commuter takes for granted every day.

Branding Guidelines Tips

If you want to take your branding style guide to the next level, let HubSpot’s Brand Kit Generator do some of the heavy lifting for you.

I’d also recommend following the best practices below, which the HubSpot Creative team has used to disseminate branding information to the rest of the HubSpot Marketing team.

This has not only made my job as a blogger easier, but also makes our branding feel well thought-out and cohesive.

1. Make your guidelines a branded document.

Whether you’re publishing your branding guidelines online or creating an internal presentation, consider making the guidelines themselves a branded document.

Ensure the published document follows your established brand voice, uses the symbols and imagery you’ve created, and employs the colors and typography that makes your brand feel like you.

Insights from HubSpot’s Creative Team

When our Creative team rolled out a visual identity refresh for the HubSpot brand, we all received access to a branded playbook that summarized all the changes and described how we should represent HubSpot online moving forward.

Not only was I a huge fan of the refresh, but also of the way it was presented to our team in a branded document.

You can do the same, regardless of your budget. Our Creative team actually used a free tool, Google Slides — so it’s totally doable for a small or freelance brand!

2. Name your brand’s colors.

You’ve already chosen your color palette — why not go as far as naming the colors?

Giving your colors unique names (aside from “blue” or “orange”) can help you tie the tactical elements of your branding into an overall theme or ethos.

Not to mention that it’s awesome to be able to refer to company colors by a unique name. Imagine if we called Solaris, HubSpot’s primary brand color, “HubSpot Orange” — that simply doesn’t have the same ring.

Insights from HubSpot’s Creative Team

In our visual identity refresh, our Creative team brightened and intensified our color palette, then renamed the individual hues.

They wrote, “Every color, tint, and shade is based on central themes. […] Whether it’s a subway line in Paris, or a flower-lined street in Japan, the secondary color names are a veritable tour of important cultural and geographical touchstones from HubSpotters all over the world.”

Think about what makes your brand unique, and why you chose the colors that you did. For instance, if you work at a law firm that specializes in car accident cases, you might choose red as one of the brand colors and call it “Stop Light.”

3. Create easy-to-use branded templates.

Alongside your branding guidelines should be templates to empower your team to easily design branded assets, even if they’re not designers.

Insights from HubSpot’s Creative Team

At HubSpot, we keep all of our templates in our team’s Canva account. There, anyone (myself included) can edit pre-made designs for any number of use cases.

As a writer on the HubSpot blog, I have to create graphics to supplement the information I’m sharing.

The branded templates made by our Creative team have made my work a great deal easier, and I can imagine that it’s the same for our Social Media team.

Not everyone is a designer, but with templates, you can ensure your brand looks professional no matter who creates an asset.

4. Ensure your branding is optimized for all channels.

Your branding guidelines should include different specifications for different channels.

Or, alternatively, you should have assets and designs that can be adjusted for various channels and mediums. Not only for sizing purposes, but for accessibility purposes, too.

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For instance, if you primarily market your brand over Instagram and on your website, then your branding should have web accessible colors, as well as Instagram-friendly designs and sizes.

However, you don’t want to significantly change your branding from channel to channel. It should work relatively well no matter where you’re marketing your brand.

Build a Memorable Style Guide of Your Own

Once you build your unique brand style guide, customers will recognize your brand and associate it with all the visual cues you want them to.

I hope you were inspired by our list of amazing brand style guides and wish you luck in creating a timeless style of your own.

Editor’s note: This post was originally published in January 2017 and has been updated for comprehensiveness.

As the pandemic surged in 2020, people stayed home, and demand for home improvement services went through the roof. Construction companies swooped in and launched targeted marketing campaigns.

One example is Brett Landscaping, which sold almost its stock of higher-priced porcelain paving products.

Fast forward to 2024, people are at work. The economic outlook is grim, and interest rates and inflation are high. These factors have led to one outcome: declining interest in construction and home improvements.

Our yearly business recap shows the construction industry saw decreases in customer acquisition metrics. Inbound leads are down by 3.8%, web conversions by 0.65%, and web traffic by 6.84%.

Despite these challenges, now is the best time to double down on your construction company’s marketing efforts. As Warren Buffett famously said, “Be fearful when others are greedy, and be greedy when others are fearful.”

In this article, I’ll discuss 13 marketing strategies you can use to find and acquire clients for your construction company.

Construction Services Marketing Strategies

Below are 13 marketing strategies you can use to generate leads and clients for your construction company.

1. Create a helpful website that communicates your value.

A few months ago, I stumbled upon a Reddit post about a business owner who wanted to build a construction website. The person said, “I just want to show some pics of work I’ve done as well as a little contact me section.”

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Pictures of work and a “contact me” section alone aren’t enough to make a construction website.

From my experience, sites like this don’t deliver the desired results because they don’t communicate your value effectively. Beyond your portfolio and contact info, your website should show your services, testimonials, and case studies.

Take Turner Construction, for instance. The elegantly designed website provides information about the company, services, projects, etc.

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Besides its design, I like this website because of its performance and fast-loading pages, which let users quickly see the content they want.

Turner Construction also has superb site health.

According to Ubersuggest, it doesn’t have a single SEO issue.

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This means the website is SEO-friendly, uses proper meta tags, has well-formatted URLs, has no broken links, uses image alt text, etc.

Put these qualities of Turner Construction together, and you have a formidable site with great odds of ranking high in search engines.

Takeaway

Websites that work don’t have just pages. They have helpful web pages, social proof, attractive design, persuasive writing, and SEO implementation.

These qualities give leads a memorable user experience and can help bolster your conversion rates.

 

2. Build awareness with SEO content.

Author of Sticky Branding Jeremy Miller says, “Only 3% of your prospects are ready to buy now.”

The remaining 97% are not in purchase mode or don’t need your solution yet. Instead of considering them lost opportunities, a better strategy is to build brand awareness with SEO content.

Your goal? Educate your audience. Establish authority. Build trust. Win clients who search for information related to your services.

AFT Construction is one brand that milks its SEO content to build brand awareness. For instance, their article on Kerf door jambs ranks #1 for Kerf door jambs on Google.

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But it wasn’t always this way.

According to Semrush, the article took about five months to take off and snag almost everyone who searched for Kerf door jambs.

Besides the organic visitors, this post ranks for 227 keywords.

What’s even more interesting is the $772 traffic cost that AFT saves monthly from this post.

If AFT has 100 other posts like this, they’ll save $77,200 in Google Ads costs. Add the leads that could come from these posts, and it’s easy to see why SEO content is immensely beneficial for construction companies.

Takeaway

A website is worth it only when people know it exists. One of the cheapest ways to give visibility to your site is by publishing SEO content. Remember to identify keywords that relate to your audience’s needs when creating SEO content.

Also, recognize that SEO content takes months to drive results and bring clients to your business.

3. Set up a Google Business Profile.

According to a Bright Local Survey, 98% of consumers use the Internet to find information about local businesses. One popular directory these consumers use is the Google Business Profile.

Creating or claiming your business on Google means you won’t lose revenue from people searching for you locally.

For instance, I searched for commercial construction service companies in New York, and here are the top results:

This result gives me an overview of three companies, including their address, reviews, phone numbers, business hours, and core services. I can decide who to call from this information without visiting their website.

Optimizing your Google Business Profile requires many moving parts, but here’s a snapshot of how to do it:

• Create or sign in to your Google Business Profile with your Google Account.
• Click “Add Location” and fill out your business information.
• Verify your business by mail or phone.
• Optimize your profile by adding high-quality photos of your projects and updating your business hours.

Takeaway

A Google Business Profile (GBP) increases the visibility of your business in your locality. It also helps prospects to find your contact info and make a quick call. However, one GBP element you must address is your reviews.

Many customers trust Google reviews, so encourage your clients to leave positive reviews on your GBP profile. Also, respond to both positive and negative reviews.

 

4. Join local directories.

Your Google Business Profile is one of many local directories like Yelp and Angie’s List. These platforms allow potential customers in your area to discover your construction company.

If I was a Yelp user, I could search for construction services in San Francisco and find several companies. With over 95 reviews and a 4.7-star rating, Prosper Construction Development stands out as a great company to work with.

Besides popular directories, Houzz, HomeAdvisor, and BuildZoom are specific for promoting construction businesses. After listing your business in a directory, you also need to optimize it to rank high in the search.

Here are some tips for doing that:

• Submit your business information to many relevant directories.
• Keep your listings complete, accurate, and up-to-date. Provide your company name, address, phone number, website, available hours, and services.
• Include high-quality photos and videos of your work.
• Get positive reviews from your customers.
• Respond to all reviews, both positive and negative.
• Engage with potential customers on online directories.

Takeaway

Leveraging local directories provides visibility to your business. Like your Google Business Profile, you must build reviews on these directories by providing excellent service. Also, respond to any negative feedback.

5. Be active on social media.

Many brands used to overlook social media. Today, the perception has changed. Founders and CEOs are now in charge of promoting their businesses and generating leads on social media platforms.

Brendan Bechtel, the Chairperson and CEO at Bechtel Corporation, excels at this. He uses his LinkedIn profile to share updates about the company’s projects. The example below has a massive 2,104 reactions, 56 comments, and 35 reposts.

This post can get the company a truckload of brand awareness.

Experience has taught me that the daily creation of fresh content for social media is difficult. For this reason, I’d advise you to repost your CEO‘s or employees’ thoughts on your company page — especially those going viral.

This will help you humanize your brand, build trust, and show expertise. Again, Bechtel Corporation does a great job with this.

Remember to tailor your content to different platforms when posting content on social media.

For instance, LinkedIn is great for sharing industry insights, blog posts, case studies, and testimonials.

Facebook and Instagram work well for showcasing your stunning projects, behind-the-scenes, how-to videos, and community service.

Twitter is great for joining relevant discussions, sharing tips, and engaging with industry professionals.

Takeaway

Social media marketing is all about building a connection with your audience by publishing thoughtful content. CEOs of various companies lead the charge, hoping their employees do the same.

If you’re over a one-person team, a great way to get your team in line is to incentivize them and publish content that drives the collective growth of employees and the company’s revenue.

6. Run Pay-Per-Click (PPC) campaigns.

Getting your company’s website on the coveted Google first page is a game-changer for attracting clients. The catch? SEO takes time to drive results. Remember the article about “Kerf door jambs?”

It took about five months before it became the first result.

I’d advise you to run PPC marketing campaigns like Google Ads to cover this time. This can help you rank at the top of Google’s sponsored search results.

For instance, while the keyword “construction service company” gets 90 searches monthly, its paid difficulty (32) shows it’s highly competitive to rank for. Also, it costs a whopping $9.18 per click.

It makes sense to bid for keywords in your local area to keep your costs low and targeting narrow. This improves your odds of getting a top spot when people search for your services.

For instance, a keyword like “construction service company in Boston” is easy to rank because it has a low search volume and CPC.

Takeaway

Google Ads is an excellent way to increase brand awareness quickly and get ready-to-buy leads for your construction firm. But to get more leads at lower costs, ensure you track, analyze, and optimize your ad campaigns.

7. Leverage email marketing.

Recent stats show email marketing generates $36 for every $1 spent. This makes it a cost-effective channel for developing and nurturing leads until they become paying clients.

Email-only works when you have a quality email list, i.e., a database of people who subscribed to receive communications from your company.

One effective way to build an email list is adding a form on your website — something I’ve noticed most construction websites don’t have. Newsflash: a bare form is not even enough.

To capture leads, you need to incentivize visitors with valuable freebies like an e-book, a guide, or a free consultation in exchange for their contact information.

This prevents you from losing potential customers who might leave without taking action. Here’s an example of an e-book I consider valuable from AFT construction:

Takeaway

Brilliant email marketing campaigns have the potential to transform your construction business. Pay attention to metrics such as open, click, and unsubscribe rates to gauge the success of your campaigns.

Also, while it’s tempting, buying an email list is never a good idea. Your best bet is to take the time to build your mailing list.

8. Ask for referrals from past clients.

Customers you satisfy will happily share their positive experiences and recommend your company to others.

A Nielson study reveals that 88% of consumers trust recommendations from people they know over other forms of advertising. Your referral network could also include other businesses.

Below are some referral marketing tips for your construction business:

• Appreciate your clients for every referral they send.
• Always ask for a referral after completing a project successfully.
• Consider offering incentives like a discount on future services or a referral bonus.
• Make it easy for your clients to provide referrals by suggesting how they can recommend your construction business.

Takeaway

Referral marketing is a powerful tool for growing your customers. But it can’t work if you don’t ask. As you consistently deliver exceptional service, ask your customers, “Think you might know someone interested in our product/service?”

9. Build social proof.

In the construction industry, showcasing your projects is vital to client acquisition. But beyond the pictures of fancy buildings, future clients want to know if you can deliver on time, on schedule, and within budget.

These are further proof of your expertise, and it’s where social proof shines.

Social proof is a great way to show prospective clients that your company can handle their projects based on stakeholder needs.

One way to build social proof is by creating case studies of successful past projects. Describe the challenges you faced, the solutions you provided, and the positive outcomes.

For example, Hoar Construction has over 20 completed project case studies on its website. They also include before and after images and videos to show the construction process from start to finish.

Other ways to build social proof include displaying positive reviews or testimonials and showing off industry awards and certifications on your website.

Takeaway

Building social proof requires time, patience, and consistent effort. Focus on delivering exceptional service, maintaining positive client relationships, and actively seeking testimonials.

Doing this helps your company attract more clients, stand out from competitors, and establish a strong reputation.

10. Create and promote more video content.

Video marketing has become increasingly popular in recent years. Wyzowl’s State of Video Marketing reveals that 91% of businesses use video as a marketing tool — an all-time high and a significant jump from previous years.

This data shows that creating video content, especially in the construction industry where visuals reign supreme, is an excellent way to increase awareness, engage your audience, and attract new clients.

Examples of video content you can create include:

• Video testimonials of happy clients.
• Behind the scenes of your staff at work.
• Stunning and completed construction projects.
• Time-lapse videos to capture an entire construction project.
• Video case studies that highlight completed projects, challenges, and solutions.

I love how The Quorum Group uses high-quality videos to promote the company’s projects and employees. Blending innovation and storytelling, their eye-catching videos increase awareness and generate engagement.

For example, the Instagram video below has over 200k likes and 1400 comments.

Besides getting the attention of potential clients, it shows future employees that Quorum Group may be a great place to work.

Takeaway

Video marketing is a powerful tool for promoting your construction company. It helps you establish brand authority and stand out in this cutthroat industry. But creating video content isn’t enough.

Promote them across different online channels. That’s the optimum way to increase brand awareness, reach a wider audience, and attract potential clients.

11. Join relevant associations and groups.

Associations and groups let you connect with like-minded individuals in the construction industry. This can lead to new partnerships, collaborations, and business opportunities.

You also get exclusive access to industry resources, networking events, and workshops that could be valuable to your company.

Displaying your membership certificates also shows your commitment to professional standards and ethics. You can do this on your website, social media platforms, and marketing materials.

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Title: Membership certificates in a construction website

Some examples of U.S. construction associations include:

• American Institute of Architects (AIA).
• American Subcontractors Association (ASA).
• National Association of Home Builders (NAHB).
• Associated General Contractors of America (AGC).
• National Association of Women in Construction (NAWIC).

Takeaway

Joining associations and groups and getting a membership certificate is half the battle. The other half is gaining visibility, networking opportunities, and referrals. You can do this by contributing to the body’s goals.

Another innovative way is to share your thoughts about the body on social media. How did you join them? Why did you join? What have you learned? What benefits have you gotten? You get my drift, right?

Doing these establishes you as a credible and active participant and makes you visible to notable industry players.

12. Consider influencer marketing.

Influencer marketing isn’t just for those in the fashion, beauty, and lifestyle industry. Construction businesses can also use it to reach a wider audience and generate quality leads.

When selecting influencers, look for those with ultra-specific characteristics: large following, engaged audience, similar audience to yours, and alignment with your brand values.

Partnering with influencers can take various forms, such as sponsored content or social media takeovers to promote your products, services, or projects.

Takeaway

Influencer marketing in the construction industry requires a more targeted approach. To make it work, you must identify influencers genuinely interested in construction-related topics and agree on specific campaign goals.

13. Attend local networking events and trade shows.

Local networking events and trade shows help you connect with potential clients, partners, and industry experts. These events also allow firms to showcase their portfolio, discover industry trends, and stay up-to-date on best practices.

Here are some tips to make the most out of participating in these events:

• Join panels or presentations to share your expertise and establish authority as a thought leader in the industry.
• Sponsor the event to gain increased visibility and brand exposure.
• Use social media to promote your participation and engage with other attendees online.
• Network with other industry professionals and potential clients and offer value.
• Follow up with individuals you meet at the event and send personalized emails to maintain the relationship.

Some popular construction events in the U.S. include:

• National Association of Home Builders (NAHB) International Builders’ Show.
• Associated General Contractors of America (AGC) Annual Convention.
• World of Concrete.
• Greenbuild International Conference & Expo.

Takeaway

Events and trade shows are excellent ways to meet potential new clients.

Attending them also gives you a shot at boosting your brand awareness, getting referrals, networking, and growing your company. Making them a part of your marketing plan will be a plus.

Construction Services Marketing Ideas

The goal of any campaign is to position your company as a reliable and trusted choice for construction-related services. To market your product and services, you can explore four construction services marketing ideas.

Idea 1: Set up a lead generation campaign.

Relying solely on referrals and networking events to get clients won’t cut it. You need a targeted lead generation campaign that brings in a steady source of high-quality leads for your company. This way, your sales pipeline never runs dry.

How to Execute

• Identify your target audience and their pain points
• Create valuable content such as e-books, guides, whitepapers, or free consultations that address those pain points
• Offer this content in exchange for their email address
• Set up drip email marketing campaigns to nurture these leads with relevant, engaging content
• Promote your lead generation campaign on your website, social media, and paid ads
• Track and analyze the performance of your lead gen campaign
• Optimize to achieve better results

Idea 2: Host a local event

Organize a local event to display your construction products and services to your targeted audience. It’s also a great way to increase awareness, reach a wider audience, and generate quality leads.

How to Execute

• Plan the event logistics, such as choosing a location, date, and venue
• Create materials like flyers, social media graphics, and emails to promote the event and attract attendees
• Develop an event agenda, including presentations, live demos, and opportunities for attendees to interact or ask questions
• Use landing pages to collect contact information from attendees
• Follow up with attendees after the event with personalized emails, offering additional information, discounts, or exclusive offers
• Nurture leads from the event to stay top-of-mind with potential clients

Idea 3: Partner with businesses in similar industries

Collaborating with businesses in similar sectors helps your company reach new audiences.

For example, you could join forces with an interior design or landscaping company. This way, you can create joint marketing campaigns, co-host events, or offer bundled packages that combine your services with theirs.

This partnership allows you to tap into each other’s customer base and cross-promote your products. It also adds value to your offerings, making them more appealing to potential customers.

How to Execute

• Identify businesses in related industries that could complement your services.
• Reach out to them and propose a partnership or collaboration
• Create joint marketing materials and campaigns that highlight the synergy between your services
• Offer special discounts or incentives for customers who use both of your services
• Track the campaign’s performance and make adjustments as needed to optimize the results

Idea 4: Engage in community events and sponsorships

What better way to give back to your community than to participate in events or sponsor local initiatives? This helps to increase brand visibility and establish your company as a trusted community partner.

How to Execute

• Research and identify community events and initiatives that align with your company’s values
• Reach out to organizers or local organizations to inquire about sponsorship opportunities.
• Promote events through digital and traditional channels to create more awareness.
• Take part in the event and engage with attendees to build connections
• Prominently display your brand materials at these events to increase awareness
• Collect contact information from potential clients and follow up promptly
• Evaluate the success of your sponsorship campaign and optimize for future community engagement

Remember to track and analyze the performance of your marketing campaigns and make adjustments as needed to optimize your results. You can try HubSpot’s marketing automation tool to get started today.

What I Learned: My Overall Assessment of Construction Marketing

Clients are the lifeblood of successful construction businesses.

But to get them, you need a marketing strategy that effectively promotes your construction services. While every tactic may not apply to you, it’s essential to determine the most effective ones for your business.

Though tech tools offer a wide variety of data management solutions, consolidating information from multiple sources remains a challenge. Making sense of disparate datasheets often relies on manual effort.

This is where power query can help by wrangling data from various origins into an integrated view.

As a marketing consultant, I work with multiple teams across a client’s business. To get a true picture of what’s going on with a SaaS company’s revenue funnel, for example, I typically need data from marketing, sales, customer success, and product.

However, the data I need typically gets collected across multiple locations and in different formats. Piecing everything together means getting everything in one place, in the same format, and able to be manipulated in whichever way is needed.

So, power query has been very useful to me over the years, and it’s not as complicated as you might think.

With power query, you can import, clean, transform, and merge datasets from multiple sources. Once you know how to use it, gathering and interpreting data from diverse sources becomes a whole lot easier.

• What is a power query?
• How to Use Power Queries in Excel
• Power Query Examples

What is a power query?

Power query is essentially a technology you can use within Excel to connect datasets together within an Excel spreadsheet. You can use power query to pull data from a range of sources, including webpages, databases, other spreadsheets, and multiple file types.

Once the data is imported, you can also use the power query editor to clean and transform the data. Finally, you can import the transformed data into your existing spreadsheet.

Common actions you can use in the power query editor after importing data include filtering, removing duplicates, splitting columns, formatting data, and merging data.

The core benefit is that tasks that would take you hours to do manually can be performed in minutes with power query. Plus, you can repeatedly use the same cleaning or transformation actions again at the click of a button when the data sources are updated.

With any advanced feature in Excel, there is a bit of a learning curve. But while it might take you a couple of tries to get familiar with power query, it has a pretty user-friendly interface once you know where everything is.

How to Use Power Queries in Excel

When learning how to use something like power query, the most useful method is with an example. The steps below can be applied to any type of data set, and the functionalities highlighted can be replaced with other ways to use queries as needed.

In this example, I’m pulling together sales data from two different geographic regions for analysis. The data comes from the U.S. and the U.K., with formatting and currencies that are written differently and formatted differently across two spreadsheets.

My goal is to combine these data sets in one sheet, with the data cleaned and easily interpreted and analyzed in one place.

Step 1. Open Excel and access power query.

First things first, open the main spreadsheet you’ll be working from. In this case, I’ve opened my USA sales spreadsheet, as this is where I want to clean and combine data.

In the main ribbon, click on “Data.” You’ll see “Get Data (Power Query)” as the first item in the Data ribbon.

Step 2. Import your data.

Click on the dropdown to access your power query options.

In this first step, we want to hit “Get Data,” so we can start a query using the data in the U.K. sales spreadsheet.

Clicking this option will open a window where you can choose a data source. As you’ll see, it’s possible to pull data from a wide range of sources, including shared SharePoint files.

In this case, we’re selecting “Excel workbook” to access the file that is stored locally on my computer. After making this selection, you simply browse your files for the right spreadsheet and hit “Get Data.”

Then, on the following screen, hit “Next.” From here, you can select specific sheets that you want to import. You’ll be able to preview the data before hitting “Load” to finalize the import.

If you select “Load” at this stage, power query will import the data into a new tab on your existing spreadsheet.

From there, you can select “Data” and “Launch Power Query Editor” to perform mass cleaning or updating of the imported data.

Step 3. Cleaning imported data.

If you prefer to clean your data before you import it, you can do so during the import stage.

Instead of selecting “Load” during the import process, you can select “Transform data,” which opens the Power Query Editor just like in the previous step.

For instance, the U.K. sales sheet contains the same data as the U.S. sheet, but it’s not formatted correctly. The currency format is not applied to the currency cell.

So, in Power Query Editor, I can select the “Transform” tab to edit the data before I import it (I could also do this if I imported the data first and then opened the Power Query Editor).

As you can see, there are tons of options available to you here. In this instance, I’m going to select the Currency column and selecting “Data type.”

From there, I can select the Currency option and change the value to USD.

Step 4. Load your transformed data.

The final step is adding this cleaned and transformed data into my existing spreadsheet. In Power Query Editor, navigate back to the “Home” tab and click “Close & load.”

Excel will now load this query into a new tab on your spreadsheet.

This simple step-by-step process shows you how to get started with accessing and using power query.

The use cases for power query, however, are almost endless due to the wide variety of data you can import and clean, and the types of transformations and data manipulations you can perform.

So, let’s take a look at some examples of what you can use power query to do.

Power Query Examples

Consolidating Data From Multiple Spreadsheets

Whether you’re working with multiple workbooks of your own creation or having files sent your way from other people, the need to consolidate data into one sheet is a fairly common problem.

Power query makes this a pretty straightforward task.

First, make sure all the workbooks you want to consolidate are saved in the same folder. Where possible, make sure they all match in terms of having the same column headings.

Open up Excel to a blank workbook and access power query with the “Get Data” option.

Select your data source as “Excel workbook” and choose your first file. If your sheets are all formatted the same, you won’t need to do anything else here. Simply hit “Load.”

Next, you’re going to import your other spreadsheets. But, instead of performing this first step the exact same way, you’re going to append the other sheets to this existing query that you’ve just created.

In the sheet, open power query again and select the second workbook from your list when importing a file. Instead of hitting “Load,” select the “Transform Data” option.

Now, you should see both queries available in the Power Query Editor on the left side panel.

On the right-hand side of the ribbon in Power Query Editor, you’ll see a “Combine” button with a dropdown containing options to merge or append queries.

From the dropdown, select “Append queries as new.” Select the tables as you’d like to append one to the end of the other, and hit “Ok.”

Power query will append the two tables together in one tab on your sheet. You can perform this action with two spreadsheets or multiple spreadsheets, depending on your needs.

Cleaning Up Data Before Importing

Sometimes, you can be dealing with a messy spreadsheet. Formatting and styling are all over the place, and you want to make sure it’s as clean and tidy as possible before importing.

Power query makes this an easy part of the process as you import data, so you don’t have to spend time manually cleaning things up afterward.

A simple example is a spreadsheet where some text is capitalized, and some is not. So, the goal is to convert everything into sentence case before adding it to your existing sheet.

Let’s say the sales team in France has sent us their sales report. It looks great, but some text in the Country ID column is in all caps, and some is not. Plus, random spaces have appeared in the country name that need to be fixed, too, or we’ll struggle to properly pull the data into pivot tables and other reporting.

In your sheet, open power query and import the file with the messy data. Click “Transform data” rather than importing it straight away.

First, find the column with the mixed-up capitalization and extra spaces. Right-click on the column and click “Transform column,” then “Text transforms” and, finally, “Trim.” This will remove any extra spacing that could interfere with manipulating the data.

Right-click on the column again, and this time, click “Capitalize Each Word” from the options. You may need to first select “lowercase” to fix any All-Caps words and then use the “Capitalize Each Word” option.

Now, you can click “Load” for your cleaned data to import into your Excel sheet.

Unpivoting/Pivoting Data to Improve Analysis Capabilities

Another common challenge with Excel is receiving data in a way that makes it difficult to manipulate and analyze, specifically when you want to switch around columns and rows — or “pivot” the data.

In this example, we have survey data where the columns are parsed out by respondents. Ideally, we’d like it parsed out with the columns as the survey questions.

First, open a blank Excel table and import your sheet using power query.

Like the previous example, instead of clicking “Load,” we first need to click “Transform data.”

Now that Power Query Editor is open, navigate to the Transform tab in the ribbon. Select all the survey question columns together, and click “Unpivot columns” and then select “Unpivot only selected columns.”

Power query takes the selected columns and parses out the data by the attributes and values of the questions. Navigate back to the “Home” tab and hit “Close & load” to use the unpivoted data in your spreadsheet.

Get Experimental With Power Query

In the grand scheme of tools, Excel is amongst the most powerful when it comes to sorting, cleaning, and transforming the type of data that gets used in day-to-day business operations across multiple departments and teams.

While it can take a little while to get familiar with all the features and functionalities of something like power query, it’s well worth the effort.

Even with relatively simple spreadsheets that just contain a lot of data, power query can cut your cleaning and transforming time down significantly, so you can get into important analysis and decision-making much quicker.

ChatGPT is generating a lot of buzz in the marketing industry, and if you‘re a marketer, you’re probably wondering how to use the technology to its full potential.

Fortunately, I’ve compiled a list of 190 prompts to enter into ChatGPT to take the guesswork out of figuring out how to use the AI.

If you‘re unfamiliar with ChatGPT, here’s what you need to know.

What is ChatGPT?

65 ChatGPT Prompts for Marketing

How to Use These Marketing ChatGPT Prompts

25 ChatGPT Prompts for Business

27 ChatGPT Prompts for Content Creation and Social Media

9 ChatGPT Prompts for Analytics

25 ChatGPT Prompts for Email Campaigns

25 ChatGPT Prompts for Resume

11 ChatGPT Prompts for Ecommerce

23 ChatGPT Prompts for Customer Service

20 ChatGPT Prompts for Sales

What is ChatGPT?

ChatGPT is a publicly accessible tool owned by OpenAI. It uses natural language processing to pull information from around the web to answer search queries and fulfill content requests.

ChatGPT’s answers are original and have not been copied and pasted from the web.

Aside from a paid subscription version called ChatGPT Plus, the tool is free.

ChatGPT is one of the latest developments in AI tools. Suppose you‘re looking for other ways to integrate AI into your marketing workflow.

In that case, you may be interested in HubSpot’s suite of generative AI tools to help you ideate, create, and share remarkable content quickly and efficiently.

Now, let’s get into the wide range of prompts you can use to get the most out of ChatGPT.

65 ChatGPT Prompts for Marketing

1. “List [number] ideas for blog posts about [topic].”
2. “Write a minute-long advertisement script about [product, service, or company].”
3. “Create a three-month social media campaign calendar for our product to [insert goal] and mention the channels we should focus on.”
4. “List [number] viral Instagram Reels ideas about [company, product, or service].”
5. “Generate [number] of viral TikTok ideas about [company, product, or service].”
6. “Create three call-to-action button ideas based on the contents of this blog post.” Then, paste in the content.
7. “Create an advertising campaign about [company, product, or service] targeting [target audience]. Include key messages and slogans and choose the best media channels for promotions.”
8. “Write [number] Google Ad headlines from [URL].”
9. “List common challenges faced by [buyer persona description].”
10. “List the key marketing segments in [industry]. Which segment has the biggest opportunity for our [company, group, organization, business]?”
11. “Write marketing copy to make my marketing emails more engaging. The copy must be about our [product, service, or company].”
12. “Write an email subject line convincing potential customers to switch our service.”
13. “What are 10 main points crucial to marketers trying to acquire new customers?”
14. “Generate an AIDA for [product or service].”
15. “Write five tweets to generate interest in [product, company, or service].”
16. “Write a promotional LinkedIn post about [product or service].”
17. “Write three seconds of Facebook Ad copy about [product or service].”
18. “Write a press release about our upcoming event. Include the event’s date, time, location, and purpose.” Make sure to give ChatGPT the necessary details.
19. “Generate five different YouTube descriptions for our video about [topic].”
20. “Generate questions for a Facebook poll about [topic].
21. “What marketing channels have the highest ROI?”
22. “List ways to market my brand on TikTok.”
23. “How can influencer marketing generate leads?”
24. “What marketing tactics should I leverage to reach my target audience.” Make sure to describe your target audience.
25. “What marketing channels have the lowest ROI?”
26. “This email is to [audience]. Please rewrite it with [another audience] in mind. Their pain points are [pain points.] Be sure to keep the tone similar.” Then, paste into the email.
27. “Take this blog post and turn it into 10 Twitter posts and four LinkedIn posts.” Then, paste in the blog post.
28. “Turn this LinkedIn post into an email to [audience].” Paste in post content.
29. “How can I turn this blog post into an infographic. Please give me an outline.” Then, paste in the blog post content.
30. “I’m writing an email about [topic] to [audience]. Give me five key talking points.”
31. “I need to A/B test subject lines for this email. Give me 10 subject line ideas and 10 pre-headers.” Then, paste in the email. 
32. “What are the biggest pain points of [audience] in [industry]?”
33. “I am a [title] in a [describe company] that sells [product/service type]. We market to [audience] whose pain points are [list pain points]. What objections are they likely to have?”
34. “Give me 5 blog titles for a post about [insert subject] for [audience].”
35. “Write a 30-second script for an explainer video about [product] that [what the product does.]
36. “Here’s a 30-second explainer video script for our [product] that [what the product does] for [audience type]. Please give me a list of some of the different shots or animations I should include.” Paste in the script.
37. “Here’s our latest whitepaper. We primarily market using [channels]. Give me at least 15 ideas for how we can repurpose this and turn it into a multichannel campaign.” Then, upload the whitepaper.
38. “We’re a [type of company] launching a new [what you’re launching] in three months and need to start building out the runway. Our audience is [describe audience]. Give me an outline for what we need to do for a successful launch.”
39. “Here’s our launch outline. Please create a marketing calendar for the different stages and milestones we’ll need to reach.” Then, upload the launch outline.
40. “We goofed. [Describe what happened.] Give me an outline for an email and social media posts to explain what happened, apologize, and share what we’re doing to fix it.”
41. “These are our three strategic priorities for this year [list them]. What are some KPIs to consider as we measure success?”
42. “These are our three strategic priorities for this year [list them]. What tactics can we use to reach these goals?”
43. “Here’s a transcript of me talking about my onboarding process. Please help me outline a document I can share with clients to communicate it to them.”
44. “I’m creating a re-engagement campaign. Give me six ideas for emails I can send to re-engage people who haven’t opened an email in the last nine months.”
45. “My company is known for [value prop]. Give me 10 blog post ideas that can communicate this to our audience.”
46. “My company is known for [value prop]. What are four ways I can communicate this expertise in our proposals?”
47. “Most of my business comes from referrals. Help me create referral language I can give to past clients and referral partners that make it easy for them to send me business. I need three versions: 1. a single sentence; 2. an email; and 3. a social media post.”
48. “I need to get more reviews. Please help me create a campaign that asks clients for referrals.”
49. “Help me write a script for a 30-minute workshop on what parents need to know about helping their kids get scholarships.”
50. “Here’s my script for my upcoming training. Help me turn it into a checklist I can use as a free giveaway.” Then, upload the script.
51. “Here are the five key takeaways for this webinar I’m teaching. [List the takeaways.] Help me turn it into a marketing outline to get people to come to the webinar.”
52. “I need to create a sales sequence for the people who attend my webinar. Please give me an outline for those emails so I can convert them.”
53. “Give me six headline ideas for a landing page about [product name] for [audience].”
54. “Write a conclusion for my blog post.” Then, paste in the blog post.
55. “Help me write a creative brief for developing a new logo so I can hand it over to my designer.”
56. “Here’s a transcript from a recent call about client experience. Please use it to outline two blog posts: one focused on benefits to clients, the other focused on teaching other people in my industry about the importance of building a client experience.” Upload the transcript.
57. “What’s another way to say “feeling the pressure”? Give me email subject lines for [audience] that speak to those pain points.”
58. “Help me plan a photo and video shoot for a hot tub and sauna company that emphasizes the lifestyle.”
59. “Help me write an email to potential clients that draws parallels between March Madness and home building and urges them to contact us for a consult.”
60. “Give me some playful marketing language for a May email and social media campaign for a gardening store that’s tied into seasonality. I’d like five campaign ideas.”
61. “I’m creating a new coaching offer targeted to online businesses. Here are details on the program [insert details]. Please give me 10 name and tagline ideas.”
62. “We’re closing our showroom for a few weeks due to a family medical emergency. Please give me some copy for emails, a door sign, and social media posts to communicate this.”
63. “Here are our current mission and values statements [insert statements]. Help me develop four ideas for messaging I can use to bring this into our marketing campaigns and operational communications.”
64. “You’re an HR professional stressing out about employee turnover who feels like you’re going through the motions. What are 10 of your biggest pain points?”
65. “You often hear ‘it will calm down next week’ from your clients. What are 10 other things that busy and burned-out people might say? Please also outline how a [describe your company] can help them solve each of these problems.”

Once you have all the ideas, need help putting them together? HubSpot’s FREE AI Email Writer makes it easy to generate more emails in less time. Try it here.

How to Use These Marketing ChatGPT Prompts

ChatGPT is a fantastic tool, but it’s just that, a tool. So, like any tool, to use it effectively, you have to understand how it works and what you can do. Here are six tips for making these marketing ChatGPT prompts work for you.

 

1. Understand what kind of output you want.

Garbage in, garbage out definitely applies here. So before you even dive into any of these prompts, make sure you have a good understanding of what it is you even want to accomplish.

If, for example, you’re asking it to create a landing page, make sure you know what a good landing page should look like so you can be hyper-clear in the beginning. You can also be clear in your feedback to ChatGPT as you refine its responses.

2. Give it a job.

Make sure the ChatGPT knows what its role is and what you’re trying to create. Tell it, “You’re an expert ____ (role) creating a _____ (what you’re creating) for your audience of (describe audience).”

I’ve found that this approach provides the context and helps get the output you want. What’s more, because you understand the kind of output you want (step one), you can better describe the job you want ChatGPT to do.

3. Offer as much detail as you can.

When I say be as detailed as possible, I mean go overboard here. ChatGPT is a robot, a smart robot, but a robot. You have to spell out what you’re looking for. Things I always recommend people consider:

• Any messaging or tone of voice guidelines.
• Information you have about your target audience.
• Specific outcomes you want it to provide, like “I need X versions of this headline or subject line.”
• Anything you might include if you were tasking this to a team member.

Don’t be afraid to ask ChatGPT if there’s any additional information it needs. If anything seems missing, you can always add details later OR go back to the drawing board and start over.

If you’re providing a lot of information and hitting enter multiple times, consider including a note at the end, “Please don’t start yet. I’m dropping more information next. Please just say, ‘Got it,’ and I’ll add the next bit of information.”

4. Get granular and specific.

Ask questions that get right to the point. Don’t be generic here. Instead of asking, “What marketing tactics should I consider?” try a query that’s more specific.

You might consider saying, “My audience of _____ (describe your audience) has responded well to messages and campaigns about how to solve XYZ problem. My company does ______ (explain your value prop). What are some related ideas I could try?”

Let’s try another example. Granted, this isn’t marketing-focused, but it gives you an idea of the specificity.

“Give me a kid-friendly meal plan for five days” will give you five days of breakfast, lunch, dinner, and a snack based on foods you may or may not have or want to eat.

Instead, when you give it more context, it can help you create exactly what you’re looking for.

“I have chicken breast, salmon, and ground beef in the freezer and eggs in the fridge. I also have lots of veggies and a full dry pantry. Please give me a five-day dinner plan with Mediterranean-inspired, kid-friendly meals I can make in 30 minutes or less.”

The prompt above leads to five meal ideas, complete with ingredients and a recipe, which is much easier to use. You can use the same principles in your marketing.

5. Give helpful feedback.

If ChatGPT delivers a hot load of garbage, don’t say, “Nope, that’s not it. Try again.”

Give it the same context and type of feedback that you’d share with someone on your team. “The idea is right on, but your tone is far too formal. Try again, cutting the number of words in half and keeping things more casual yet professional.”

You can also say something like, “This completely misses the mark. I think we need to focus on ____ outcome instead.” Or you might say, “Let’s try that again. Can you give me a version that

Or if it’s spot on, say, “That’s spot on. I really like the tone, cadence, message, etc. Let’s keep going.”

6. Don’t trust it farther than you can throw it.

Because ChatGPT is designed to sound human, it often creates language that sounds good or seems logical or reasonable. The only problem? That means ChatGPT is also notorious for making up facts and statistics, so always double- or triple-check anything it spits out.

9 Statistics About AI and Marketing

Generative AI may be the new kid on the marketing block, but since GPT-4 dropped in March 2023, I’ve seen huge changes in how marketers use AI to improve and streamline productivity. And, based on HubSpot’s recent State of AI report, most marketers seem to agree.

• 35% of marketers report using AI-driven tools in their day-to-day roles.
• 90% believe that AI makes it easier to spend less time on manual tasks, with 88% agreeing that AI frees them up to focus on the most important parts of their roles.
• 77% believe that AI helps pull insights from data that they otherwise wouldn’t be able to find.
• 68% believe that people should use AI and automation but avoid becoming overly reliant on it.
• Across the board, people say that AI and automation saves them 1 hour and 49 minutes every day.
• The number 1 benefit marketers see in AI and automation is that it makes them more effective in their jobs. Increased productivity and less time on manual tasks make up numbers 2 and 3, respectively.
• 89% of all marketers who use generative AI consider it effective for content creation.
• 97% of all marketers who use generative AI consider it effective for data analysis.
• The two most effective strategies for prompting generative AI are experimenting with different prompts to see what works best for your specific use case (#1) and providing relevant context or background information in your prompt (#2).

25 ChatGPT Prompts for Business

1. “What are the top trends in [your industry] for 2023?”
2. “What are the most important metrics to measure the success of our business?”
3. “List ways to reduce cost and increase profitability.”
4. “How can we use social media to increase brand awareness?”
5. “How can we improve search engine optimization for our business?”
6. “How can we improve our customer service experience?”
7. “What are some ways we can boost productivity and employee engagement?”
8. “What are the best tools for budgeting?”
9. “How can A/B testing improve our website’s performance?”
10. “How can we use automation to simplify our marketing and sales tactics?”
11. “List the ways we can use a webinar to increase brand awareness and leads.”
12. “What are the best practices for creating a strong company culture?”
13. “Generate ways to use virtual tours to showcase products and services.”
14. “List the benefits of using a digital asset management tool to organize and share company assets.”
15. “List the benefits of using a customer journey mapping tool to improve the customer experience.”
16. “Generate different ways to use augmented reality to enhance our [product or service].”
17. “How can blockchain technology improve business processes and boost security?”
18. “List the different ways we can implement a customer loyalty program to increase sales and retain customers.”
19. “How can we use customer testimonials to boost our brand’s trust and credibility?”
20. “What are some customer onboarding best practices?”
21. “What are some employee onboarding best practices?”
22. “What are common mistakes start-up companies often make?”
23. “How can I boost employee retention?”
24. “What are best practices in maintaining high morale within your organization?”
25. “What are best practices for start-up businesses?”

27 ChatGPT Prompts for Content Creation and Social Media

1. “Write an 800-word blog post about [subject], and include the following keywords in the headline, subheading, and body paragraphs.” Then, list the keywords you want ChatGPT to include.
2. “Write a list of blog titles that include statistics on [topic].”
3. “Write a YouTube video script about [product, blog, company, etc.].”
4. “Write a 100-word Instagram caption about [topic] in an informative and friendly tone and include relevant hashtags.”
5. “Write 10 YouTube headlines about [topic] and include the words [keywords].”
6. “Generate a Twitter thread about [topic].”
7. “Analyze this blog post for plagiarism.”
8. “Check this blog post for spelling and grammar mistakes.”
9. “Generate five ideas for YouTube videos about [topic, industry, company, service, product, etc.].”
10. “Create a script for a web series that educates viewers about [topic].”
11. “Write a script for an hour-long podcast episode about [topic].”
12. “Write an engaging script for a virtual product launch.”
13. Generate a simple, high-quality image for social media for a [type] company. The goal of the image must be to acquire new customers.”
14. “Translate the following company into [language]: [copy].”
15. “Write an outline for a blog post about [topic]. Include the keywords [keywords] in the headline and subheadings.”
16. “Build a reader persona for [page description].”
17. “Make the following copy more creative: [copy].”
18. “Simply the following copy to make it easy for Grade 3 children to read.”
19. “Rephrase the following copy.”
20. “Write an engaging video script about [topic].”
21. “What are YouTube marketing best practices?”
22. “What are common mistakes marketers make in content creation?
23. “What are best practices when marketing on Instagram?”
24. “How can companies find influencers to collaborate with?”
25. “What are the benefits of influencer marketing?
26. “List five ways to generate leads from YouTube.”
27. “List ways to convince customers to buy a product via Instagram.”

9 ChatGPT Prompts for Analytics

1. “What are the most important KPIs for [industry].”
2. “Write a SWOT analysis for our website traffic.”
3. “What is a good bounce rate for our website?”
4. “How do we boost leads on our website?”
5. “What are the best website analytics tools?”
6. “How can I track my company’s analytics on social media?”
7. “How did I determine which channel generates the most web traffic for my brand?”
8. “What social media platform generates the most leads?”
9. “How can I optimize my website to rank higher in SERPs?

 

25 ChatGPT Prompts for Email Campaigns

1. “Generate [number] subject lines for an email campaign about [product or service.].”
2. “Write [number] holiday-themed subject lines about clothes shopping.”
3. “What are the best subject lines to increase open rates?”
4. “What are best practices for writing an engaging email subject line?”
5. “Write 10 post-purchase email subject lines for [company].”
6. “Write the body copy for a promotional email campaign about [company] spring sale. Write in an upbeat and friendly tone.”
7. “Write a follow-up email for [your brand] with the subject line: [your subject line].”
8. “Write an outline for a weekly email newsletter from [brand] to [target audience]. Include an intro, main point, conclusion, and call-to-action in the outline.”
9. “What are best practices for writing engaging email copy for a marketing campaign?”
10. “List five topics I should write about in my next email newsletter.”
11. “How can I avoid my emails being marked as spam?”
12. “How can I improve my sender reputation?”
13. “How can I ensure my emails are easy to read and navigate on mobile devices?”
14. “How can I make my emails load faster on mobile devices?”
15. “How should I format my images and media to load properly on mobile devices?”
16. “List the most common reasons emails are not delivered to the inbox.”
17. “List the best practices for optimizing an email for mobile devices.”
18. “What are the most common reasons customers unsubscribe from email lists?”
19. “What are some of the best tools to manage marketing email lists?”
20. “How can I boost email subscribers?”
21. “How can I get off the email blacklist?”
22. “How can I improve my business’ email list?”
23. “What factors can decrease email open rates?”
24. “What factors can boost email open rates?
25. “List the top five email marketing tools.”

25 ChatGPT Prompts for Resume

1. “Write a summary showcasing my skills and experiences relevant to a Social Media Manager role.”
2. “Generate a summary highlighting my past achievements.”
3. “Craft summary demonstrating my ability to [skill.”
4. “Generate five bullet points highlighting achievements in [field].”
5. “Create bullet points about my most recent [job title] role highlighting my achievements.”
6. “Generate bullet points showcasing my ability to [skill.]”
7. “How can I make my resume stand out against other candidates?”
8. “What are common mistakes job seekers make on their resumes?”
9. “What are some resume best practices to improve my job search?”
10. “What are common formatting mistakes I should avoid in my resume?”
11. “Copyedit my resume for any spelling or grammatical errors.”
12. “What are some [industry] resume best practices?”
13. “What resume design tools can I use to make my resume stand out?”
14. “Review my resume and suggest improvement and edits.”
15. “What are the most important keywords for applicant tracking systems to include in my resume.”
16. “How can I make my resume more concise?”
17. “What should I include on my resume if I’m applying in [specific industry].”
18. “How do I tailor my resume to specific job postings?”
19. “How can I make my resume more visually appealing?”
20. “How can I make my resume more visually appealing?”
21. “How can I get my resume directly to the hiring manager?”
22. “How soon after submitting my resume should I follow up on a job posting?”
23. “What should I include on a marketing resume?”
24. “Based on this job description, what words should I include in my resume?”
25. “How do I condense my [number] years of experience into a one-page resume?”

11 ChatGPT Prompts for Ecommerce

1. “Write a description for a [product type] and include [product attributes] and [keywords].”
2. “Generate a list of 20 audience demographics that would benefit from a [product or service].”
3. “Think like an ecommerce expert and write 10 frequently asked questions for [your website name and URL.”
4. “Think like an ecommerce SEO expert and write a meta tile for [your brand name] in the [inser industry] industry.”
5. “Behave like an ecommerce SEO expert and write a meta tile for [ product name] from the [industry name] industry.”
6. “Write a title page for [ecommerce website URL] and include [keywords].”
7. “Write a meta description for [ecommerce website URL].”
8. “Craft informative content for our ecommerce About Us page.”
9. “Act as an ecommerce expert and craft a product collection description for the [product] from [brand].”
10. “Act as an ecommerce merchandising specialist and draft a product title for [product] from [brand].”
11. “Create an ecommerce campaign for [product, brand, or service].”

23 ChatGPT Prompts for Customer Service

1. “What’s the best way to reach out to potential customers?”
2. “Generate a list of ways to improve customer service?”
3. “Create a template for an email response to customers inquiring about [product].”
4. “Write a customer service email that addresses the following pain point.”
5. “Generate five helpful suggestions for customers struggling with using [product].”
6. “What are the most frequently asked questions about our [product, service, company, brand]?”
7. “Generate a list of common issues customers have with [product name] and provide solutions for them.”
8. “Write four personalized messages for customers asking about our [product] in a friendly tone.”
9. “Generate 10 chatbot prompts related to our [product].”
10. “Create a help page that explains how to use [product].”
11. “List 10 phrases customer service agents can use to show empathy.”
12. “Provide a template to explain standard retail return policy.”
13. “Rewrite this paragraph to sound more friendly: [paragraph].”
14. “Chat as if you’re a customer who can’t log into their account.”
15. “Summarize the following knowledge base article to give step-by-step instructions.”
16. “Write five questions for a customer experience survey.”
17. “List the qualities of good customer service.”
18. “What are customer service mistakes companies often make?”
19. “How can I streamline the customer service process without losing customers?”
20. “What’s a friendly way to respond to this message from a customer?”
21. “Act as a customer service representative and answer the following question: [question].”
22. “List five different ways a chatbot can greet customers.”
23. “List five ways a chatbot can say goodbye to a customer.”

20 ChatGPT Prompts for Sales

1. “What are cross-selling opportunities available for my [type] business?”
2. “What are some creative ways to generate leads?”
3. “Create a personalized sale email for potential customers. Include [topic, brand name, promo offers, etc.].”
4. “What product customization would you recommend for this customer?” Include customer details in the prompt.”
5. “List 10 keywords people might use when searching for our [product].”
6. “Create five persuasive points to encourage customers to buy our [product].”
7. “List three compelling reasons our customers should buy [product or service].”
8. “List [number] personal branding types I can use for social selling.”
9. “What kind of content categories and topics can I create for social selling on Instagram?”
10. “Write a sales landing page description for [product].”
11. “Write a cold email to a prospective customer introducing my [company or organization] and how it can benefit them using [selling points].”
12. “Write a sales pitch about [product].”
13. “Act as a salesperson and market [product or service] to me.”
14. “Act as a salesperson and answer this question about [product or service].”
15. “Write the text for a social media ad highlighting the [product or service]. Highlight paint-point-specific questions.”
16. “Generate five buyer personas I should include in my cold outreach.”
17. “List five personal branding archetypes I could use for social selling on LinkedIn.”
18. “Generate a script to use when cold-calling start-up founders in my area.”
19. “Craft an answer to this sales question.”
20. “What questions should I ask potential buyers to uncover pain points and priorities to decide if they are a sales-qualified lead for my product?”

Using ChatGPT in Marketing

Generative AI tools like ChatGPT have the power to change everything about the way we market. I’ve already seen huge time savings when it comes to analyzing transcript and brainstorming.

And, I suspect we’re only seeing the tip of the iceberg.

However, a word of caution: ChatGPT has a ton of potential as a tool, but it’s still just a tool, which means you have to know how to use it. That’s why we’ve provided this article.

When you use the prompts here, you’ll have a leg up when it comes to knowing how to create a prompt to build out marketing campaigns, answer pressing sales questions, and free up time so you can focus on the more creative aspects of marketing.

Now that you know the prompts, it’s your turn. Time to dive in and experiment with ChatGPT to see how it fits into your marketing processes.

In my half-decade as an SEO content marketer, I’ve spent a good chunk of my time either testing or working with any number of free website builders: CMS Hub, WordPress.com, WordPress.org, Wix, Weebly, Webflow, you name it.

These website builder tools have been essential for me to publish content, either for my current employer or for my side projects. I’ve therefore been able to get well acquainted with their capabilities over time.

But if you’re new to the website builder game, you might be confused about where to start. What is the best choice if you don’t know how to code? And which is budget-friendly? I’m going to cover that and more. First, let’s go over the basics.

Table of Contents

• What is a website builder?
• How I Tested the Best Website Builders
• Best Free Website Builders
• Website Builder Features You Need

If you’ve been considering building a website for some time, then you’re likely familiar with your options. The most common method is buying a web hosting plan and a domain name, and then installing your preferred CMS on your website, such as WordPress.org or Joomla.

From my experience, the problem with this option is that when you install WordPress or Joomla out of the box, it doesn’t come with a handbook or page content. With this method, my websites started as blank pages, which meant that unless I hired a developer or spent a lot of time building it, the result would look unfinished and unprofessional. 

When testing out free website builders such as CMS Hub or WordPress.com, I found that I could shorten my workflow considerably. For instance, the themes came with placeholder text and images making my website feel more complete than if I’d started with an out-of-the-box CMS.

How I Tested the Best Website Builders

When trying to find the best website builders for this post, I considered workflow to be the most important factor. Is it easy to set up a website from the start, or do you need extensive time and experience to do it?

Chances are, if you’re looking for a free website builder, you’d like the set up to be painless and seamless. For that reason, I chose tools that had:

• The standard required features: placeholder content, blogging tools, SEO tools, mobile-optimized and responsive, and templates and themes
• A fully free option with strong capabilities out of the box — no need to upgrade at every turn
• A relatively easy workflow from signup to completion

With that, let’s go over the absolute best website builders I’ve used and tested before.

1. Best Free Website Builder for Growing Businesses: HubSpot Drag-and-Drop Website Builder

Get started with HubSpot’s free drag-and-drop builder!

I use HubSpot’s drag-and-drop website builder (inside CMS Hub) as a content marketer on the HubSpot blog team and have used it for two of my side website projects.

Hands down, this is one of the best website builders available for free — not only because of the ease of signing up, but also because it includes built-in tools for a handful of other functions, such as marketing and sales.

The website creation process is so easy, anyone could do it — mainly because the setup dashboard includes an interactive checklist for you to build your site step-by-step.

I loved this signup workflow when I was building a few side projects. It’s one of the best in terms of user- and beginner-friendliness.

Once you install a free theme, you start customizing the site right away with your preferred colors and fonts.

The bar at the top of the page shows you where you are on the setup workflow, which is supremely useful for skipping between tasks. Note that this is only active during the onboarding phase.

After you’re finished, you’re taken right back to the user guide, where you can begin exploring HubSpot’s suite of tools for business. You also have the option of connecting a custom domain, which is free.

All you have to do is buy the domain through a domain registrar such as GoDaddy, and then go through the domain connection process.

This might be the most difficult part of signup due to the verification step. But you can always move forward with a free HubSpot domain name, which looks like this:

[randomly generated token].hs-sites.com

It’s not beautiful and is definitely my least favorite feature, so I’d recommend moving forward with a custom-branded domain.

Now, it’s time to edit our site. The website editing process is a little more compartmentalized than in other tools.

Others might take you to the page editor right away, but HubSpot takes you to the entirety of its suite dashboard, allowing you to access its marketing, sales, and service tools in addition to its website tools (located under the “Marketing” menu).

To access it, simply go to Marketing > Website > Website Pages.

Then, click Create. Something I loved here was the option to create either a website page or a landing page. This makes HubSpot a great fit if you’re using your site to drive leads in any capacity.

After you create your first page, the process is then easy and familiar. You can choose a template, but be sure to install a theme first (which is part of the setup workflow).

The free themes and templates are very good, and the HubSpot marketplace offers plenty of options.

That said, most themes are business-oriented; if you’d like to build an artsy or eclectic website, other website builders include more “fun” designs.

One thing I loved was that you can switch between themes and mix and match them. Other tools don’t allow you to use different themes on the same site, so CMS Hub is a great choice if you’re concerned about limited design options.

Once you’ve chosen your template, you’re ready to begin editing. CMS Hub pulls in demo content so you can see what your page will look like when you’re finished.

I can’t tell you the amount of times I’ve used a template on WordPress, only to get a fully blank page with the “Hello World!” heading. The demo content is a definite plus.

Finally, the drag-and-drop page builder is nothing to scoff at. The page builder works based on modules, which you drag onto the page.

It then creates a live element you can edit directly, allowing you to see your changes in real-time, instead of to having to open a preview tab.

Another thing I loved is that it’s easy enough to use for a beginner but also gives developers the ability to create advanced custom modules and tinker with the site’s source code.

For instance, you can upload a custom CSS stylesheet in your settings.

Here’s the impressive part: For all of its simplicity and user-friendliness, HubSpot’s website builder is more than equipped to handle business-level demands, with marketing, sales, and service software already built-in.

Most of those are free to use at the basic tier, allowing you to send an email a month, for example, and use HubSpot CRM without paying a single cent.

Of course, it comes with everything you need to build a website, including content management system (CMS) tools, themes and templates, security features, and a built-in content delivery network (CDN) to ensure pages load quickly.

Overall, I can’t recommend this tool enough for any type of business that wants more than a basic website builder.

Core Features

• CMS tools
• Themes and templates
• Built-in security features (malware scanning, website monitoring, and web application firewall)
• Free SSL certificate
• Ability to connect to a custom domain

Advantages

• Includes web hosting
• Personalization (thanks to HubSpot’s CRM)
• Security
• Responsive themes and templates

Disadvantages

• The free version displays HubSpot’s branding
• If you want to build custom modules and templates, you’ll need to learn HuBL, HubSpot’s templating language

Pricing

A limited free plan is available. The premium CMS plans with additional features start at $23 a month when billed annually.

Brands Using HubSpot

• Botkeeper
• ProArch
• Eternal Works

2. Best Free Website Builder for Beginners: WordPress.com

I can’t count the number of WordPress.com sites I’ve built for fun. It’s easy to sign up, it’s free, and its included domain name is not as ugly (and more recognizable) than others on this list. “Brandname.wordpress.com” has a nice ring to it, right?

First, though, I’d like to point out that WordPress.com is different from WordPress.org. WordPress.com is a free, fully-hosted website-building service, whereas WordPress.org is a content management system you can install on your website.

If you’re looking for a simple free website builder, WordPress.com is the way to go. But if you have a little bit of website development knowledge and are willing to learn the ins and outs of WordPress hosting, WordPress.org is a great choice.

For this list, though, I recommend WordPress.com. Why? It’s an all-in-one option that doesn’t require you to buy separate WordPress hosting or test out different WordPress page builders.

It’s not as customizable as WordPress.org, but it’s more than sufficient for beginners, bloggers, and hobbyists. Due to the free tier’s limitations on bandwidth and lack of CDN, business owners should probably consider another tool.

Just like CMS Hub, setting up your website on WordPress.com is very easy. As it guides you through the setup process, WordPress will ask you about your goals and immediately prompt you to choose a free theme for your website.

The themes are modern and mobile-optimized — I was surprised to find that I liked quite a few of the designs. When I’ve used WordPress in the past, I found the themes lackluster, but it seems to have updated its library.

From there, WordPress will take you to an abbreviated checklist that’s similar to HubSpot’s. By the time you’ve picked your theme, you’ve already completed the first three steps.

All you have to do is publish your first blog post, edit the website’s design, and launch your site.

Keep in mind that the site is still in the bare minimum stages — you still need to go into the dashboard and add pages and content.

Unfortunately, on the free version, you can’t install plugins, including the HubSpot WordPress marketing plugin.

Now, let’s talk about the drag-and-drop page builder. WordPress.com’s is much more minimal than other options on this list, and that’s because it primarily includes plain content formats such as paragraphs, headings, lists, and tables.

A drawback for me is that it’s not a live editor, so you can’t see your changes on the page without previewing it on another tab.

If you want live changes and previews, I’d recommend looking into a free website builder with a WYSIWYG editor like Webflow (discussed further below).

That said, its simplicity makes it a great option for beginners just starting to build their first website — no need to fiddle with complicated modules.

If you are looking for more built-out modules — such as banners, headers, pre-built sections, and more — you’d be better off with a website builder that offers these options on the free tier, such as HubSpot’s CMS Hub or Webflow.

Core Features

• Large collection of themes
• Mobile-friendly and optimized for SEO
• Managed website hosting and security

Advantages

• Customizable
• Flexible
• Mobile and desktop apps available

Disadvantages

• The free version displays ads
• More limitations compared to WordPress.org
• Although intuitive, it’s more difficult to learn than other drag-and-drop builders

Pricing

A limited free plan is available. Premium plans start at $4 a month when billed annually.

Brands Using WordPress.com

• Anytime Fitness Australia
• Activity Hero Blog
• Outsource School

3. Best Free Website Builder for Ecommerce Websites: Weebly

Weebly is a classic website builder that offers a unique bundle of web hosting, domain registration, web design, and built-in ecommerce functions.

This last feature is of note because, with other tools on this list, like WordPress, you’d have to install an ecommerce plugin to start a shop, and even on CMS Hub, you’d need a third-party integration.

On Weebly, you can open a store as part of the sign-up process. Because of this, I highly recommend it if you’d like to build an ecommerce website. This website builder already integrates with Square, a popular online payment gateway.

As part of my test, I created a website for an online store. What I liked about this part of Weebly’s setup is that it’s so simple — you don’t have to go on and on about your goals or the type of website you’d like to build.

During the next few phases, you’ll choose a name for your store and designate the type of products you’ll be sell. I’m not sure what this step is for — it must be for metadata or for Wix’s tracking purposes, but it’s good to fill out either way.

As with CMS Hub and WordPress.com, you’ll be prompted to choose a theme. If you’re setting up an ecommerce website, Weebly will automatically sort the themes so that you get storefront options first — no need to go hunting for them.

I found the theme selection a little less diverse than other options on this list, but the options are reasonable free ecommerce site builder.

While testing this website builder, I also found that it offers a nifty product listing tool that allows you to set up your inventory for sale immediately.

I loved how easy and simple this was, and it’s a great fit for someone who’s trying out ecommerce for the first time.

And, great news: Weebly, like the previous tools, includes a checklist to work through to set up your store correctly. 

I’ve used Weebly before and have abandoned it due to a laggy page editor. During my test this time, I found that the drag-and-drop editor is still somewhat laggy but more serviceable than when I was using Weebly for fun.

It includes the standard text, image, and rich content modules, with more variety and complexity than WordPress.com’s options.

It also features helpful SEO tools and resources to get you started with an SEO strategy, which is a crucial and unavoidable part of having a website because, without it, people might never know your page exists.

Core Features

• Drag-and-drop editor
• Integrated CMS solution
• Free SSL certificate
• SEO tools
• Analytics and reporting

Advantages

• Helpful SEO resource tools
• Good selection of paid and free apps in the app center
• The free plan has ecommerce functionality

Disadvantages

• Limited choice of themes
• The free and basic paid plans display ads
• Limited SEO functionality

Pricing

A limited free plan is available. Premium plans start at $6 a month when billed annually.

Brands Using Weebly

• Caribeans Coffee and Chocolate
• Kerlin BBQ
• Argyle Yarn Shop

4. Best Free Website Builder for Web Developers: Webflow

Webflow is a fantastic free website builder for those with more coding experience and who’d like a more customizable website builder tool.

Because of its ability to include multiple workspaces and multiple websites for clients, I especially recommend it for freelance web developers and agencies.

(And if you happen to be a fan of Adobe Creative Cloud, you’ll find that Webflow has a similar UX — another plus.)

Webflow is a winner when it comes to the setup workflow. Straightaway, you’ll have the option to build a website for your company, your clients, or yourself. I chose “Clients” to test its capabilities for freelancers and agencies.

Next, you’ll be asked to identify the type of website you’re building. Blog websites are an option, but if you’re planning to start a blog, I recommend CMS Hub or WordPress.com instead.

Both of those offer powerful blogging options and a much more beginner-friendly interface.

I was surprised to see that Webflow includes different workspaces, something I didn’t run across in other tools (except CMS Hub, which allows you to have access to different portals).

This makes Webflow an excellent choice for large teams where you might have different workspaces depending on permissions or job function.

The free theme selection in Webflow is, though limited, very good. I told the tool I wanted to create a portfolio website, and it automatically suggested a portfolio theme for me to try.

After you choose a theme, you’ll be taken straight away to the website builder. Webflow’s page builder is complicated and the learning curve is steep. While the tool includes a setup checklist, it’s not as simple as others on this list.

For instance, right away, you’ll be prompted to change CSS classes right away — which can be daunting if you’re new to web development.

The actual page builder, though, is pretty familiar. You can add HTML elements such as sections, containers, divs, lists, buttons, headings, and so on.

The tool does include more technical language, so you’ll encounter terms such as “V Flex,” which refers to a vertical flexbox.

I can see this being difficult for beginners and even intermediate users, so if you identify as either, you might want to opt for another tool. (Or you can use Webflow to learn web development terms!)

One thing I loved that does make Webflow a good fit for beginners is its inclusion of “Libraries.”

If you’re at all intimidated by the language and the learning curve, you can simply import pre-designed components and sections without needing to tinker excessively with the tool itself.

Webflow includes a free domain for you to use, but it only publishes to a staging environment — another reason this tool is such a great fit for developers.

The only thing you’ll need to purchase when using Webflow is a domain you can publish your site to.

Core Features

• A drag-and-drop website builder
• Widgets to add features like maps and media
• Third-party integrations

Advantages

• Offers complete control over your site’s design
• Drag-and-drop what-you-see-is-what-you-get (WYSIWYG) builder
• Responsive interface

Disadvantages

• After building a website on Webflow, you need to transfer it to a content management system
• Requires some knowledge of HTML and CSS to access full features
• It has a complex free and paid plan structure
• You need to sign up for both a Site and Workspace plan

Pricing

A limited free plan is available. Premium plans start at $12 a month when billed annually.

Brands Using Webflow

• Michael Kors
• Craft.do
• Hologram.io

5. Best Free Website Builder for Local Business Owners: Wix

Wix is one of the most popular free website builders, and probably one of the first options you thought of when you started researching tools.

The easy-to-use, fully-hosted platform offers an easy drag-and-drop editor, an extensive collection of apps, and professional-looking templates.

I first used Wix in 2010-2013, when it was still just a simple website builder with a reputation for being laggy and poorly optimized. It’s now turned into one of the most robust options on the market.

Wix’s most noteworthy feature is its focus on providing all the tools necessary for business owners to get their businesses up and running online.

When setting up your site, you can choose the type of business you run.

Unlike on other website builders, where this information is used for internal cataloging purposes, Wix creates a customized dashboard depending on the type of business you choose.

I set up a blog, an online store, and a brick-and-mortar shop, and all three had different checklists and integrated apps on their dashboards.

For this test, I chose to set up a local shop. Instead taking me to the website builder right away, the Wix setup assistant tried to get as much information about “my business” as possible.

I was thoroughly impressed by the effort to get my business information in a beginner-friendly questionnaire. The information would later be used for Wix’s Point of Sale tool and on my website.

This makes Wix an especially good fit for local businesses who want to set up an robust online presence but don’t want to mess with different tools to do so.

Depending on your answers to some of the questions on the questionnaire, Wix will include different widgets, tools, and checklist items on your dashboard.

For instance, below, I told the tool I wanted to accept online and in-person payments, send automated emails, and more—

—and when I went to my dashboard, Wix created a checklist that helped me through a step-by-step set up process, including signing up on its Point of Sale tool.

This is extremely convenient and seamless for a local business owner, but the list can be overwhelming to look at. 

I was maybe half an hour into the setup, and Wix had yet to prompt me to start designing my website. The first few steps in the checklist, in fact, all have to do with internal administration and finance.

That tells me that Wix wants to be the one administration portal for business owners to manage their online presence beyond designing a website.

When you finally begin to set up your site, Wix gives you the option of manually choosing a template or using Wix’s creation assistant.

This is a unique feature I’ve yet to run into in my tests, and it can be a game changer for local business owners that are short on time. 

I chose to have Wix to create a site for me. It then prompted me to pick a theme and began preparing home page designs based on my preferred aesthetic.

Since I chose “Fresh,” it delivered earthy and clean designs. The selection is limited, but good for a local business.

After, you have the option of adding pages to your site with pre-imported demo content.

My least favorite aspect of Wix is the page builder itself. It’s cluttered, difficult to navigate, and overly complicated, which could potentially lengthen the learning curve for this tool.

Another aspect I found strange is that when you insert a new element, it doesn’t snap to the grid.

Instead, it stays right where you place it, meaning it might be difficult to reliably use the exact same amount of padding and margin to align elements on your page. 

But if you don’t need additional elements beyond the demo content, simply edit what’s already there, and it shouldn’t be much of a problem.

Core Features

• A drag-and-drop editor
• A large collection of apps and templates
• Analytics and reporting

Advantages

• Easy to use
• Large collection of apps and templates
• Optimized for mobile

Disadvantages

• The free version displays prominent ads
• The premium plans are pricey when compared to others on this list
• The only way to change templates is by creating a new site and transferring your premium plan to it

Pricing

A limited free plan is available. Premium plans start at $16 a month when billed annually.

Brands Using Wix

• Cotton’s Restaurant
• Cau Steakhouse
• P.S. & Co.

6. Best Free Website Builder for No-Fuss, Short-Term Websites: Google Sites

Google Sites is Google’s proprietary website builder and absolutely worth a spot in this list, if only for its ease-of-use and for the fact that it’s 100% free — no upgrade required.

You can use it just as you would Google Docs, Google Sheets, or Google Slides. Simply go to sites.google.com, choose a template from the list, and start editing.

Google Sites offers templates for employees, individuals, and students.

Even though you could use it for a business website, I wouldn’t recommend this website builder for any type of business, whether freelance, local, small, or enterprise, because of the limited features and lack of integrations.

Google Sites is simply too limited for a business’ demanding needs. 

If you’d like to build a website for any other reason, though — for a project, a personal update, or an FAQ — Google Sites is a fantastic choice.

For example, it’s a great option for a job seeker looking to create a simple portfolio to attach to job applications. Once you choose a template, you’re taken right to the editor, where you can start editing the demo content.

The interface is as seamless and familiar as you’d expect from Google. No overly complicated jargon and no overabundance of options, but still exactly what you need to build a strong site with a mild learning curve. 

(In fact, the learning curve is so mild that I would actually not recommend this as a learning tool for those building a site for the first time. To truly learn how to create a website, consider a more robust tool that includes traditional web design elements.)

As with any other Google tool, you can collaborate with others and limit permissions. That makes it a great option if you need to build a team site for any reason.

Once you hit publish, it will be published to a subdirectory of a subdirectory on Google’s domain. For instance, here’s the URL I published my site to when I was doing my test:

https://sites.google.com/hubspot.com/tinasmithphdtest/about

You can’t connect a custom domain through the Google Sites portal, but you can always purchase a custom domain (I recommend using Google’s own domain buying service, domains.google.com) and setting up a 301 redirect.

Core Features

• A drag-and-drop editor
• The traditional Google Workspace interface
• Analytics and reporting (through Google Analytics)

Advantages

• Very, very easy to use
• Simple to set up for current Google users
• Optimized for mobile

Disadvantages

• This is a limited tool for any sort of business need
• The templates skew toward outdated
• Custom domains can’t be connected via Google Sites; 301-redirect needed

Pricing

Free.

Brands Using Google Sites

No brands that I know of use Google Sites — this tool is best for personal projects.

7. Best Free Website Builder for Solopreneurs: Dorik

Dorik is a website builder that boasts users can create excellent websites in just minutes thanks to its myriad of features, including AI tools. Moreover, users don’t need any coding or design experience to design their site, according to Dorik.

I find Dorik’s AI features to be the most impressive and unique compared to other website builders. Dorik’s website says it can generate a complete website in seconds with a single prompt. So, naturally, I put it to the test.

After clicking “Create New Site With AI,” I’m greeted with a pop-up showing I only have to enter the name of my website, type a prompt describing the site, and select the language. 

This is the landing page Dorik’s AI tool designed for my “Jane Doe Marketing” website. I love how the page includes the following tabs in the top left corner 

• Home 
• About 
• Blog 
• Contact 

I also appreciate the imagery, which features 3-D figures of social media nad entertainment apps.

And though the opening sentence is a bit dry in terms of tone, it includes important marketing keywords and is a strong start to improve upon.

I’m blown away by the details of this AI-generated website. As I continue to scroll down, I see a section explaining what Jane Doe Marketing is an how it works. There’s even a “Learn More” button. 

If I scroll a little further, I’ll find a spot for our location and contact information. Of course, Dorik provides a sidebar complete with tools to customize and edit the site to my liking. 

Based on the ease of its AI tool alone, I think Dorik is an excellent website builder if you’re a freelancer, content creator, or solopreneur who wants a beautifully designed website with all the fixings without having to design or code.

Core Features

• AI website generator 
• Robust blog editor with built-in SEO tools 
• Airtable integration

Advantages

• Easy for users without coding or design experience 
• Comprehensive and easily customizable AI-generated website 
• Intuitive interface 

Disadvantages

• Very few e-commerce features

Pricing

Free features are available. Plans start at $15 per month.

Brands Using Dorik

I don’t know of any major brands using Dorik, likely due to its lack of e-commerce features.

Website Builder Features You Need

Choosing a website builder tool is easier when you know what you’re looking for. Here are the features to look out for.

1. Themes and Templates

The above drag-and-drop themes are available in CMS Hub — sign up for free.

Having an assortment of fully customizable themes and templates on the website builder’s theme marketplaces makes it easier for users to change their site’s look.

In that sense, website builders should have theme options that cater to specific niches so users don’t waste time creating new templates from scratch. For example, the website builders on our list have options for blogs, portfolios, ecommerce websites, and more.

Templates should be pre-structured and pre-populated with images, text, and other elements commonly found on websites. For example, every site needs a home page, about page, and contact page. All you need to do is pick one and replace the sample content with your own.

Themes and templates should be easy to customize — with multiple options for backgrounds, layouts, fonts, and colors.

2. Media (Video, Photo, Audio, and Graphics)

When browsing online, I find websites filled with text incredibly dreary and bad at grabbing my attention. Unless I’m on a text-based website, like a blog or, say, Wikipedia, I expect to see multimedia elements that break up text or at least make a website more interactive. 

Solely having text on your website can be monotonous, so including different forms of media helps break up text and can help information stick. I suggest filling your website with highly engaging multimedia content and graphics to support vital information and engage users.

You can easily bring your website to life using visual aids and mediums like stock photos, vector images, background images, stock video footage, sound effects, and video editing templates. There are tons of websites that provide media resources that are free to use for content. Freepik is a well-known website that provides illustrations and images.

Many sites also incorporate icons within the call-to-actions and resources sections. Flaticon is a great source of icons.

These resources will transform your website into something memorable and visually appealing, while also providing a user-friendly experience.

Some website builders offer more robust media capabilities, with multiple gallery layouts, customization options, and editing features.

3. WYSIWYG Editor

Besides an assortment of themes and templates, I think the best website builder tools make it easy for users to customize their websites with drag-and-drop tools and what-you-see-is-what-you-get (WYSIWYG) editors.

It’s great for beginners because you don’t need to learn how to code — simply design your site in a few clicks by dragging and dropping elements onto your page and see how it will look. 

I also predict that you’ll spend a lot less time making changes after you publish your site by using a WYSIWYG editor because you can see how everything will look while you’re designing your site, so it’s an important feature to consider when choosing the best website builder for you, choosing a website builder that meets your needs.

4. Malware Scanning

Security is a top consideration when choosing a website builder.

Security features vary depending on the website builder tool you select, but consider it a keeper if it offers malware scanning. Automated malware scanning allows you to address threats before they progress into something catastrophic.

5. Web Application Firewall (WAF)

A web application firewall (WAF) is another must-have security feature.

WAFs sit between your web server and the internet to protect your website from common attacks. You’ll be able to avoid SQL injections (where a hacker gets the ability to view your site database and access secure data) and cross-site scripting (XSS) (when a hacker injects malicious code into your site) by filtering, monitoring, and blocking malicious traffic from entering the network.

WAFs can come in the form of software-as-a-service (SaaS), and you can customize them to meet your website’s unique needs. If you create your website with HubSpot, you’ll get access to 24/7 enterprise-grade security tools like malware scanning and WAF.

6. Content Delivery Network (CDN)

Besides site security, I strongly recommend optimizing for page speed.  The amount of time it takes for your site to load significantly impacts customer experience, conversions, and revenue, and whether your site is even usable on mobile devices.

According to Portent, a site that loads in one second has a conversion rate 5x higher than a site that loads in 10 seconds.

There are many ways to improve page speed, and a content delivery network (CDN) is one way to do so. CDNs store heavy and static content on distributed servers located worldwide and load the cached content from a location nearest to the user to speed up its delivery.

7. Web Hosting

What good are website builders when they can’t get your website online?

Some solutions only offer website builder tools to make your site. You have to pay separately for web hosting services to get your site online.

The best website builders make it convenient to start your websites by offering free web hosting. In some cases, you might need to provide your own web hosting for your platform or use something like WordPress hosting.Free website builders offer limited bandwidth and storage just for personal use. You can upgrade to shared, dedicated, or managed hosting for an additional fee.

8. Storage

Web hosting provides two services: bandwidth and disk space (or storage).

Most free website builders offer ample (limited) storage for a beginner site but require you to purchase additional storage should you need it.

9. Blogs

People often confuse websites and blogs with each other — they’re similar but not the same.

A blog is a type of website that contains information about different topics. They’re often updated with new articles or posts, while websites only receive updates when needed. In a nutshell, all blogs are websites, but not all websites are or have blogs.

Organizations build websites for different reasons: to sell, showcase a portfolio, or inform — and for those reasons, a blog can be helpful.

Blogs can help your website by:

• Increasing visibility through SEO.
• Generating new leads.
• Building trust and loyalty.
• Creating brand awareness.

Most free website builders come with basic blogging tools, like AI blog writers, and other content management features.

10. SEO Capabilities

According to our 2023 Web Traffic & Analytics Report, organic search is the second-highest driver of website traffic. With this, I can’t stress enough the importance of SEO optimization—

If you want to bring in more traffic and views, your website needs to be search engine- optimized.

Most website builders help with technical SEO by offering free SSL certificates and supporting schema markup and XML sitemaps. They also support on-page SEO by allowing you to enter and modify URLs, meta tags, and image alt attributes.

11. Customer Support

I ran into a few issues while testing the website builder tools listed above that I couldn’t troubleshoot on my own, which leads me to my next point: choose a tool that offers customer support. 

Customer support assists you with anything you need help with — technical, sales, billing, payments, or experiences. Depending on the website builder, assistance can come in any (or a mix) of the following channels:

• FAQs.
• Chatbot support.
• Live support.
• A knowledge base.
• Video tutorials.

The best website builders keep a mix of channels and answer inquiries promptly.

12. Ecommerce Capabilities

Are you planning on selling physical or digital products in the future? Consider choosing a website builder with ecommerce capabilities.

There are dedicated ecommerce website builders, but these are often paid solutions with robust functionality such as apps for payment and shipping.

Free website builders often integrate with a third-party ecommerce application or support a simple built-in store.

13. Third-party Integrations

There’s nothing worse than realizing your existing tech stack doesn’t work with the website builder you chose. Thus, it’s crucial to consider whether a website builder allows third-party integrations.

Your website builder should integrate with external tools, such as email marketing, ecommerce, and social software, so you can add any functions you need, like live chat, to your website. HubSpot, for example, offers 1,400+ third-party apps and tools for integrations, and WordPress.com offers extended functionality for your website in the form of Plugins. 

14. Analytics and Reporting

Your website builder should also have a web analytics and reporting function to measure important metrics like the site’s popular pages, bounce rate, average duration per visit, and more.

Alternatively, you can track your website metrics in an analytics and reporting tool. When you bring your web analytics together with other key funnel metrics like trials or activation rate onto a dashboard, you give everyone on your team the ability to explore your data and uncover insights.

Picking Your Website Builder

There you have it! Since most of these website builders are free, try out a couple if you’re unsure of the best fit. In particular, take note of what you really want to get out of your site to ensure your needs will be met by one of these builders.

Editor’s Note: This post was originally published in November 2018 but has been updated for comprehensiveness.

Have you ever been in a situation where one piece of feedback changed your life? I have! For years, I worked as a full-time employee at startups and tech companies.

Then, one day, my boss discovered I did a few content marketing side gigs after hours (which wasn’t a secret). Initially, they were worried and asked me to choose between working for them or focusing on freelance work.

After giving it some thought, however, they told me that – from a career stance – it made sense to transition to a full-time content marketing freelancer, as many companies needed these kinds of services and had no one to work with.

This reassured me that moving to freelancing was right, and I haven’t looked back since.

What I heard that day was productive feedback at its finest. In this article, I’ll tell you what it is, how to share it, and provide examples from managers who offer constructive advice to employees daily.

What is productive feedback?

How to Give Productive Feedback

Productive Feedback Examples.

Giving a High-Performer Productive Feedback

What is productive feedback?

Productive feedback acts as constructive criticism. It’s given to support growth and improvement in a specific area. The productivity aspect suggests that the feedback should be useful, actionable, and motivating.

To ensure the feedback is productive, it should include the following elements.

Specificity

Feedback should focus on specific behaviors or areas. Explain to the feedback recipient exactly what they should do to improve and how they should do it. The comments cannot be vague.

Actionability

Feedback must include clear guidelines, such as practical advice, resources, or examples of the next steps that the person should take to boost their performance.

Positivity

Feedback should be given positively to motivate someone to act rather than bring them down. Make sure to balance suggestions for improvement with someone’s strengths and achievements.

Timelines

Not all types of feedback can wait until an upcoming employee evaluation. ‘Timeliness’ means that the person you’re speaking to can recall the exact situation with details, so they can refer to it or present their perspective.

Relevance

Your feedback should relate to an aspect of their work – goal completion, work quality, or team communication. The employee might be confused if the link between your feedback and their work isn’t unclear.

Openness

Productive feedback isn’t a monologue; it’s a two-way street. Once you share your perspective, it’s important to hear the employee out and discuss how to proceed next.

Constructiveness

When the manager and employee end the discussion, they should feel that the feedback session was constructive and the goal was for the employee to improve their work, not to point out their shortcomings.

How to Give Productive Feedback

Step 1. Be clear on the intent.

While sometimes spontaneous feedback is a good thing, most of the time, it’s better to plan it. Before you approach someone to give them feedback, you must know its purpose. Here are a few questions that you can ask yourself to figure it out:

• Does your team or company suffer from the behaviors or actions of a specific employee?
• What mood are you in? Do you feel calm or stressed and angry?
• Are you in a place where you can give feedback privately so both of you can feel comfortable?
• Do you know exactly what you’d like to communicate?

Remember that productive feedback should always be helpful and given with empathy and respect. If you’re unsure of your intentions or feeling edgy, it’s best to keep whatever you want to say to yourself.

Step 2. Pick the right time and place.

Timing is crucial when offering productive feedback, as the employee needs to be in the right state of mind and have enough time to hear what you’re saying.

If possible, you should always schedule a meeting. Laura Grant, marketing manager at BlueSky Solutions, suggests having a semi-formal setting. That means the tone should be inclusive but on the formal side.

“You should set aside time for a proper discussion and allow all parties to plan and set objectives,” she says.

Katharina Larikka, performance marketer at Droppe, agrees and adds, “We have seen that most feedback is most productive when the recipient is open to it. In practice, this means sharing it in our quarterly review meetings, when everyone aims to give and receive feedback.”

If feedback needs to be more ad hoc, Larikka’s team asks if it’s a good moment to give feedback before doing so.

“If you want a colleague to improve, the first step is to make sure they hear you, and it’s not going to happen if they are in back-to-back meetings for a day and read your message in between,” Larikka says.

Step 3. Avoid accusations and calmly describe the situation.

The golden rule for offering productive feedback is to come into the meeting with “good faith.” While this applies to the manager and the employee, the former usually runs the meeting and sets the tone.

Since not all feedback meetings come with an agenda, remember that the person receiving feedback might be surprised and might be emotional.

“It is almost impossible to foresee how the recipient will reply. You should attentively observe and listen to their response to comprehend what they heard and how they felt about it,” says John Butterworth, CEO and founder at 10kschools.

If they become emotional, Butterworth says notice it, address it, and let it go before returning to the feedback discussion.

“If they aren’t answering or you feel a deeper issue is at play, ask open-ended questions to clarify,” Butterworth says.

He also points to an important aspect — acknowledging the time employees need to apply improvements.

“Changing behaviors is difficult. Give the receiver ample time, attention, and support. If you notice an improvement, provide positive feedback,” he says. “If there’s no progress, ask them how the action plan is doing and see what else you can do to assist.”

Butterworth does, however, also say that the tone of your feedback should change over time if the performance issues persist.

Step 4. Pause and give them a chance to respond.

After saying everything you wanted, you should give your employee a chance to present their point of view or version of events. You can ask: “What has it been like for you?” or “What do you think happened?”

Mark Damsgaard, founder of Global Residence Index, says constructive criticism becomes productive if you’re coming from a place of concern and genuinely want your employees to be better.

“Listening to their side of the story can help once you have already given the feedback. What was the reason for their errors? Why were they always late recently? Then, actively listening to their side and knowing where they’re coming from would allow you to provide help and suggestions,” Damsgaard says.

Damsgaard notes that these suggestions could make them feel more supported and that your workplace is a safe place.

Damsgaard adds that such an approach makes employees better moving forward. Being able to feel that they’re in a team that supports them encourages them to work harder and better.

You can also allow them to share upward feedback — you might learn about issues that you haven’t been aware of, which addressing will make your collaboration better.

Step 5. Discuss the next steps.

I mentioned that productive feedback should be actionable. That’s why before you end your meeting, you should give your employees a few suggestions on how to improve.

Alternatively, you can ask them if they have any ideas on changing their behaviors or enhancing their performance.

Productive Feedback Examples

Let’s take a look at some real-life examples to get a better understanding of what productive feedback is.

A Personal Story Shared on Quora

The first productive feedback example comes from a Life Coach, Sara Rosseel, who shared her experience on Quora.

In her story, she describes a job working for an international company where she managed several projects in Latin America and the Caribbean. She was the youngest person on the team and was happy to work 50-60 hours a week.

Rosseel says her boss was a “tough-as-nails, no-nonsense woman.”

During her performance review, Rosseel’s manager was concerned that Rosseel wasn’t challenged. Rosseel says she took on routine tasks the project managers didn’t want to handle.

“So, she asked me what kind of work I was most interested in and encouraged me to ask the project managers to get me involved. She explained that the experience would be not only valuable for my future career but also more fulfilling for me,” Rosseel writes.

The manager gave Rosseel her support and a six-month timeline to spread her wings.

“Not every manager in that organization — especially those in senior positions — takes an interest in young junior staff. I consider myself fortunate and since then have had the opportunity to pass on the same advice to others,” Rosseel writes.

What made this productive feedback?

• First of all, it came from a senior person who had a lot of authority. She took an interest in a junior employee and clearly communicated to Rosseel that she saw a lot of potential in her and wanted to help her spread her wings.
• The manager used the stick-and-carrot approach – she said that she would help Rosseel in her career development provided that she would give it her best. The manager also proposed a rough deadline (i.e., six months), by which Rosseel had to demonstrate significant improvement. Also, she told her exactly what she should do.
• Additionally, instead of orchestrating Rosseel’s career, the manager made sure that her advice and career plans were in line with Rosseel’s objectives and aspirations.

Lastly, but most importantly, the feedback recipient considered the advice useful and valuable. Following it allowed Rosseel to progress in her work.

Receiving Productive Feedback – My Own Experience

In a past professional life, I worked as a project manager at a software consultancy. I came to the business with three years of experience in managing a digital product at a startup.

So, while I understood how project management tools like JIRA worked, I only used the tool’s basic functionalities.

However, when I joined the new company, I started managing about four or five projects simultaneously, with 20+ people involved. I quickly found that I needed to customize some of the project boards.

I asked a senior project manager for help, and they showed me how to use advanced rules to adjust the layout and functions to my needs.

The company puts a lot of emphasis on open, productive feedback. So, it wasn’t a surprise that I found a description of this situation in a spreadsheet my manager used to gather feedback for my monthly performance evaluation.

The senior PM mentioned that I wasn’t an experienced project manager yet, so I did not need to know advanced JIRA functionalities at this stage of my career.

But, if I wanted to make this my long-term career path, I would need to become proficient.

The reason why this was such a memorable piece of feedback is that the fellow PM underlined that they didn’t want me to feel like I was underperforming.

They brought this up to give me a heads-up for a skill I would be required to have in, say, six months.

This would give me plenty of time to start learning JIRA at my own pace.

They also made sure to provide a positive review of my ongoing work, which I saw as a nice pat on the back and encouragement to keep going.

Giving a High-Performer Productive Feedback

Know when to step away from the classic “sandwich method.”

In case you’re not familiar with it, the sandwich method is a technique where a piece of constructive criticism is offered between a positive start and an encouraging end of the feedback meeting.

While it’s very popular, some team managers have their own take, including Amit Raj, founder and CEO at The Links Guy.

“I find it effective to start and end the session with genuine appreciation and encouragement but to address areas of improvement in a separate, dedicated conversation. This separates positive reinforcement from constructive criticism, allowing team members to fully absorb both without feeling overwhelmed or confused,” he says.

For instance, Raj once had a team member who struggled with meeting deadlines.

Instead of sandwiching this critique between compliments, he scheduled a separate meeting to discuss time management strategies and provided actionable improvement steps.

“This method helped maintain a positive atmosphere while addressing performance issues constructively, leading to meaningful progress and growth for the individual and the team as a whole,” Raj says.

Choose the communication medium wisely.

Some of us learn from audio or images better, while others are best at synthesizing information in text form. Gary Gray, co-founder and CEO of CouponChief, says that we should also remember this while providing feedback.

In managing a remote team of over 30 employees, Gray found that dispersed team members respond a lot better to feedback when you switch up the mediums and consider their learning styles.

“Some of my team are audio-visual learners, yet others prefer text. So, I use ​​documents, emails, voice notes, and even asynchronous video messages to deliver feedback and give everyone time to digest the information at their own pace,” says Gray.

According to Gray, the company intentionally mixes up these communication mediums and chooses them depending on the context.

For example, he notes that voice notes in tandem with written feedback convey tone and emotion better than text alone. This is beneficial when dealing with sensitive topics or complex ideas.

“All this reduces the chances of misinterpretation while creating a useful reference that we can revisit to reflect on what worked and what didn’t,” Gray says.

Make sure your empathy shines through your conversation.

While managers are responsible for their department’s results, they must also advocate for their team members. This means that they should show empathy to the person they’re speaking to, even if they have a few sharp remarks to share.

Alex Freeburg, managing attorney and founder of Freeburg Law, says that, in his experience, empathy makes all the difference.

“I start by acknowledging an employee’s efforts and where they could use additional support. A simple sentence like, ‘I understand this project has been challenging, and I believe we can make it better together’ is much more powerful than jumping straight into criticism,” Freeburg says.

Through empathy, Freeburg says, you’re more mindful of how your feedback is being received — whether your employees are feeling overwhelmed and if they need some time to grasp what you’ve said.

“Revisiting the conversation allows for processing time and follow-up, helping the feedback process to have a meaningful impact,” Freeburg notes.

Provide the feedback privately.

Picking the right place to give feedback is as important as what you’re going to say. The feedback recipient must feel safe and comfortable; that’s why it’s not recommended to give it in public places.

James Wilkinson, CEO of Balance One Supplements, shares a story on how he gave feedback to an employee after a customer service failure.

Wilkinson recalls a customer service failure when the experience that the client was having was less than stellar.

“I chatted privately with a team member to give him feedback right away and in private,” says Wilkinson. “I shared what was working, broke down the miscommunications, and, together, identified strategies for how we could prevent these in the future.”

Wilkinson notes that the employee was not shamed publicly during the incident.

Instead, “I was also able to educate in more than just mistake-fixing: giving feedback shows your investment in their humanity and their development,” Wilkinson says.

Wilkinson mentioned that good feedback is never just a way to correct mistakes. It also makes the team believe in their potential and capacity to grow, as well as improves team collaboration.

Frame feedback from your own observations and experiences.

Avoid sounding like you are blaming them. You don’t want to antagonize your employees, but simply tell them they should do something different.

Lilia Tovbin, CEO and founder at BigMailer.io says, “Frame feedback from your observations and experiences, which you can achieve using the ‘I’ perspective. This avoids sounding accusatory and allows for a more constructive conversation.”

Tovbin says she recently used this technique while providing feedback to a team member who was constantly late to their virtual meetings.

“Instead of saying, ‘You‘re always late, and it’s disrespectful,’ I approached it by stating, ‘I’ve noticed that our meetings are starting a bit later than scheduled, and it sometimes affects our productivity. Can we discuss how we can ensure everyone is on time for our future meetings?’” she explains.

This approach opened up a dialogue without making the person defensive, allowing for a more positive and productive outcome.

Productive Feedback and Career Growth

Progress isn’t possible without feedback — whether it’s directed at the employee or the manager. The most important thing to remember is that your feedback needs to be actionable and empathetic.

Do the people you speak to know how to proceed? And do you feel that you’ve got their back if they need extra help?

Offering constructive feedback is what characterizes the best managers — those who know how to set expectations, all the while showing their readiness to support their staff in their career growth.